Part-Time Student Services Specialist, ABSE/GED

Lane Community College

United States, Oregon, Eugene

Nov 24, 2024

Posting Details

AA/EEO Statement

AA/EEO Statement:

Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for historically marginalized populations including women, BIPOC, Latinx, LGBTQ+ individuals, veterans, and candidates and employees living with disabilities.

Veterans Statement

Lane actively recruits veterans and those with disabilities for all positions. For accommodations and questions call 541-463-5586.

Veterans, please fax, e-mail, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources, Jill Deneault, deneaultj@lanecc.edu, 541-463-3970
Lane Community College ensures that all documentation submitted to HR will remain confidential.

Position Information:

Posting Number:	240166
Job Title:	Part-Time Student Services Specialist, ABSE/GED
Applicant Notification:	Department Information Our Adult Basic and Secondary Education department is seeking to hire a part-time Student Services Specialist. Application Information Provide all documents as requested. A resume may not take the place of any section of the application. Transcripts are required for this position at the time of application. See instructions below. Incomplete applications will not be considered. This is an applicant pool posting. The first review date of applications may be as early as 10 business days after posting. Subsequent review dates will be based upon department needs. Lane Community College reserves the right to modify this information. Applications will remain in the applicant pool until the position(s) is filled.
Location:	Main Campus, Downtown Center
Classification:	Student Services Specialist
Position Type:	Hourly Part-Time Classified
Anticipated Start Date:	Upon Hire
Salary/Wage:	Hourly
Salary/Wage Range:	$16.74 - $24.55 (Classified Hourly Pay Grade 6)
Salary/Compensation Statement:	Our application is used to determine your initial salary placement for selected candidates. All employment and education history will be considered. Part-Time Benefits may be available for qualified employees.
Grant Statement:
Working Schedule:	Generally Monday - Friday, 8:30 am - 6:30 pm. Schedules may vary with hours increasing during peak periods up to 40 hours per week, up to 1039 hours in a 12 month period. Schedules may also infrequently include evening or Saturday hours.
FLSA:	Non-Exempt
Position Status:	Temporary
Full/Part:	Part-Time
Annual Schedule:	260 Day (12 Month)
Annual Schedule Details:
Quicklink for Posting:	https://jobs.lanecc.edu/postings/12923

POSTING TEXT

Posting Date:	10/31/2024
Closing Date:	06/30/2025
Applicant Pool:	Academic Year
Open Until Filled:	No

Required QUALIFICATIONS

Required Education:	High school diploma or equivalent.
Required Experience:	Six (6) months of experience providing reception or general office/student support services, which involved extensive public contact via phone, email, and in-person interactions. Experience with data entry tasks.
Licensure or Certification Requirements
Conditions of Employment:	Successful applicants are required to complete a criminal background check. Infractions do not necessarily disqualify a candidate, and will be evaluated on a case-by-case basis. See our FAQs for more detail. Must work and reside in the state of Oregon at the time their work is being performed.

Preferred QUALIFICATIONS

Preferred Education	One (1) year of college with coursework in business administration, office management, or a related field.
Preferred Experience	Background in providing customer service or support to diverse populations. Experience with student admissions, registration, or enrollment processes. particularly at a community college or other higher education setting. Proficiency in office software suites (e.g., Microsoft Office, Google Workspace). Strong organizational skills and ability to manage multiple tasks simultaneously.
Language Statement	We welcome multilingual applicants who can support and welcome all students.
Bilingual/Multicultural Statement:	Inclusiveness, diversity, and equity are integral to Lane's commitment to excellence in education and our commitment to student and community engagement. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage applications from candidates that identify with groups that are historically underrepresented in higher education.
Equivalency Statement:	We want to find the best candidate for the job, and that candidate may be one who comes from a less traditional background. Weencourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged toaddress how your professional and lived experience, scholarship, teaching, mentorship, and/or service will contribute to the Lanemission of transforming lives through learning.
Position Purpose:	To provide support to the Adult Basic & Secondary Education department by performing general reception, orientation, and student services work.
Essential Functions:	Provide initial program information to prospective students of diverse backgrounds in person, via phone or email, and refer students to appropriate resources. Provide consistent support and encouragement to students. Must demonstrate active concern for students and staff. Assist in orientation including testing new students and discussion of test scores or referral to advising personnel. Perform variety of tasks related to student admissions, (such as applicant interviewing, registration, solving student account issues, data entry verification and updating student data). Work closely with faculty in ABSE and ESL departments to determine instructor and classroom needs. Provide documentation, assistance, and information promptly. Schedule work orders through Megamation facilities database. Provide accurate and timely data entry to meet college and department deadlines. Perform the full range of office support duties including word processing, accurate filing, phone and front desk reception, processing forms, making copies, sorting mail, and maintaining inventory of supplies. Regular attendance and participation in department meetings. Maintain consistent adherence to confidentiality policies of the college and department. Become CASAS certified to proctor computerized tests for all ABSE and selected ESL students. Provide excellent customer service to all students, staff, and faculty of ABSE, ESL, or Lane Community College. Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain confidentiality and sensitivity to the privacy needs of students. Other duties as assigned. Equity and Inclusion Demonstrate Lane Community College's core value of social justice by ensuring equity and inclusion skills such as respect,inclusiveness, reflecting, valuing of cultural and personal differences. These are the basis of employee and studentinterpersonal communications and relationships and are applied to all position responsibilities. Duties are carried out respectfully, inclusively, regardless of age, color, disability, gender, gender identity or expression,social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran's status, nationality, age,language, origin or employment status. Must demonstrate an active concern for meeting the needs of students, staff, and the public. Actively assist with ADA compliance in conjunction with Lane Community College's Human Resources and Disability Resources departments; support appropriate access for persons with disabilities to facilitate student and staff success; mentor and role-model cultural competency for persons with disabilities.
Supervision Statement:	Work is under the general supervision of the ABSE Dean and performed independently based on a knowledge of office and Lane policies and procedures. A Department Coordinator is available to plan and coordinate the work, answer questions and troubleshoot problems on a daily basis. This position may have a responsibility to assign tasks, provide priorities, train and check the work of student assistants, hourly employees, and volunteers. Work is reviewed by the supervisor for the quality of service provided to students.
Physical Demands/Working Environment:	This position works indoors and is exposed to usual office working conditions that include office noises and interruptions, such as printers, telephones, and visitors. This position requires that an employee is able to sit or stand for extended periods of time; perform cognitive and psychometric work for more than six (6) hours a day. Work may require transporting materials up to twenty-five (25) pounds. Work safely.
Knowledge Skills and Abilities:	Knowledge of General office procedures. Office equipment including computers, copiers, scanners, fax, calculators and printers. Microsoft applications, including but not limited to, Word, Excel, and Publisher. Google applications, including Docs, Sheets, and GMail. Website management, internet browsers, e-mail systems. Skill in Customer service experiences. Composition, grammar, spelling, and editing. Accuracy and attention to detail. Active listening. Ability to Interact with students, staff and the public from a range of countries and cultures in a pleasant, tactful, and courteousmanner. Share knowledge of all Lane programs with students. Learn and apply college and department policies and procedures. Type with accuracy. Answer multi-line phones in a professional and helpful manner. Interact and work with students, staff and the public from a range of countries and cultures in a pleasant, tactful andcourteous manner. Communicate effectively orally and in writing with both native and non-native speakers of English. Manage time effectively, prioritize tasks, take initiative, and work independently. Maintain confidentiality per college and department policy. Provide support to employees working to meet accreditation standards through evaluation and assessment of student outcomes. Work in-person.
Applicant Instructions:	Applicant Instructions Incomplete applications will not be considered. Ensure all employment and education dates are filled in. A resume may not take the place of any one section in the application. Required Documents Online Application - Complete and submit online via the applicant portal. Resume - Comprehensive of experience, education and accomplishments. Cover Letter - Clearly detailing how you meet the qualifications for the position. Transcripts - See instructions below. If applicable: DD214 - Veterans, please fax, email, mail, or deliver your documentation (DD214/DD215/letter of disability) to Human Resources at Lane Community College, attn. Jill Deneault, deneaultj@lanecc.edu, Fax: 541-463-3970 Additional documents and letters of reference are not accepted. Questions? For assistance with the online application call 541-463-5586 For position questions contact Scott; Bells@lanecc.edu, 541-463-5214 How to monitor your application Enter recruitment@lanecc.edu into your Safe Senders list. Notifications will be sent toward the end of the search process. Visit your Employment Opportunities account. The main page will show your status in the search. Positions close at 9:00 pm PST on closing date.
Transcript Instructions:	Transcripts may be required If post-secondary education is listed in your application, then unofficial or official transcripts are required. If you have obtained a degree higher than the required education for this position, then unofficial transcripts are required to ensure an accurate salary placement is conducted. Attach under "Optional Document", fax, email, deliver or mail to: Lane Community College Human Resource Attn: Jill Deneault 4000 E 30th Ave Building #3/ 1st Floor Eugene, OR 97405 Fax: (541) 463-3970 Email: deneaultj@lanecc.edu Official transcripts sent by e-mail from universities and colleges will only be accepted with the official university cover letter attached, and when sent from a university mailbox.
College and Division Information:	College Information The goal of Lane Community College is to help students achieve their dreams and transform lives through learning. The faculty and staff are dedicated to helping students succeed. Lane partners with businesses in the community to help shape the current and future workforce. Lane is a learning-centered community college that provides affordable, quality, lifelong educational opportunities. History Lane was founded in 1964 by a vote of local citizens, and the main campus opened in 1968. The college was a successor to the Eugene Technical-Vocational School that was founded in 1938. Lane has received many awards and accolades for its innovative programs and high quality instruction. The college is a member of the League for Innovation in the Community College. One of the advantages of working Lane is living in the area. Lane's main campus is in Eugene, a city known for its quality of life and for being the home of the University of Oregon. Eugene is home to more than 153,000 people and neighboring Springfield has more than 57,000 residents comprise the second largest population center in the state. Eugene and Springfield are nestled in the Willamette Valley between the Pacific Ocean and the Cascade Mountains. Some peaks in the Cascade Range can be seen from main campus. The area's scenic mountains, forests, rivers, lakes, and coastline offer many opportunities for outdoor adventures or for just sitting back and enjoying the view. See what's new at Eugene, Cascades & Oregon Coast.
Union Association:	LCC Employees Federation (Classified)