Grants and Contracts Specialist-Pre-Award

The Organ Pathobiology Therapeutics Institute (OPTIn) is searching for a Grants and Contracts Specialist III (Pre Award). Incumbent develops and directs all pre-award grant functions within the OPTIn, as well as serving as the contracts administrator. This position requires the appropriate application of a broad knowledge of principles, practices and procedures in the field of pre-award and contract administration. Job duties include: 1) the coordination, preparation and submission of grant proposals through university systems and processes in PERIS and ERA commons working with PIs and project managers, including tracking due dates and preparing checklists for stakeholders; 2) conducting complex cost analyses of proposals and analyzing price proposals; 3) ensuring the complete and accurate collection and submission of all pre-award phase materials; 4) establishing sub awards for collaborators within the university and at other institutions as well as acquiring appropriate sub awards coming into OPTIn from collaborators; 5) drafting and negotiating contractual arrangements including research contracts, consulting agreements, etc. in university systems, ensuring compliance with University policies; 6) drafting, submitting, and tracking MTAs, research, confidentiality, and other agreements in MYRA; 7) tracking and updating other support documents for faculty and key personnel; 8) monitoring grants, budgets, and contractual arrangements to ensure accuracy and compliance with budgets, sponsor terms, federal regulations, policies, and procedures; providing policy and procedure interpretation; 9) coordinating the preparation and submission of RPPRs and progress reports through university systems including tracking due dates and preparing checklists for stakeholders, as well as submitting reports in PERIS and eRA commons working with PIs and project managers; 10) tracking multiple grants and contracts to advise University employees on long-term financial viability and educating employees on grant and contract procedures; 11) processing amendments, modifications, extensions, and terminations of contracts and grants.

The job duties outlined in this job description include common job responsibilities for this title and level of jobs and are not intended to cover every duty. The Director reserves the right to assign other duties related to Pre Award and Contract administration.

Prepares and submits moderately complex grant, contract, and budget proposals. Drafts and negotiates contractual arrangements, procurement proposals, subcontracts, and budgets. Conducts complex cost analyses and oversees invoice processing; analyzes financial documentation and reviews routine reports. Monitors grants, budgets, and contractual arrangements and prepares moderately complex pre-award applications and reports. Provides policy and procedural interpretation and resolves complex issues.

Incumbent develops and directs all pre-award grant functions within the OPTIn, as well as serving as the contracts administrator. This position requires the appropriate application of a broad knowledge of principles, practices and procedures in the field of pre-award and contract administration. Job duties include: 1) the coordination, preparation and submission of grant proposals through university systems and processes in PERIS and ERA commons working with PIs and project managers, including tracking due dates and preparing checklists for stakeholders; 2) conducting complex cost analyses of proposals and analyzing price proposals; 3) ensuring the complete and accurate collection and submission of all pre-award phase materials; 4) establishing sub awards for collaborators within the university and at other institutions as well as acquiring appropriate sub awards coming into OPTIn from collaborators; 5) drafting and negotiating contractual arrangements including research contracts, consulting agreements, etc. in university systems, ensuring compliance with University policies; 6) drafting, submitting, and tracking MTAs, research, confidentiality, and other agreements in MYRA; 7) tracking and updating other support documents for faculty and key personnel; 8) monitoring grants, budgets, and contractual arrangements to ensure accuracy and compliance with budgets, sponsor terms, federal regulations, policies, and procedures; providing policy and procedure interpretation; 9) coordinating the preparation and submission of RPPRs and progress reports through university systems including tracking due dates and preparing checklists for stakeholders, as well as submitting reports in PERIS and eRA commons working with PIs and project managers; 10) tracking multiple grants and contracts to advise University employees on long-term financial viability and educating employees on grant and contract procedures; 11) processing amendments, modifications, extensions, and terminations of contracts and grants.

The job duties outlined in this job description include common job responsibilities for this title and level of jobs and are not intended to cover every duty. The Director reserves the right to assign other duties related to Pre Award and Contract administration.

Must be able to sit or stand for prolonged periods of time. Must be able to travel between buildings on campus.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.