Associate Director Academic Support Services - University Graduate School

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Provides leadership in managing the University Graduate School (UGS) Fellowship Programs and the graduate student orientation. Current UGS Fellowship programs include the Presidential Fellowship, the Latin American and Caribbean Graduate Fellowship, the Undergraduate to Graduate Program (UtGP), Provost Fellowships, Housing Fellowships, Veterans Fellowship, Dissertation Year Fellowship, Dissertation Acquisition Fellowship, the Graduate Student Publishing Fund and others as assigned. Works closely with the Assistant Dean and the Associate Dean on planning and coordinating UGS special events such as Graduate Student Appreciation Week. Analyzes program(s) success and makes recommendations to improve the effectiveness of the program(s).

• Responsible for the implementation and coordination of University Graduate School (UGS) Fellowships.
  
• Plans and coordinates orientation events. Responsible for maintaining the UGS Orientation online platform and communicating with the vendor.
  
• Assists with UGS Professional Development events as needed.
  
• Collaborates with Assistant Dean and Associate Dean with writing and coordinating training grant proposal applications. Assist with grant re- funding activities, timely submission of progress reports, and final close-out reports to appropriate funding agencies.
  
• Oversees the collaborations with the Center for Excellence in Writing, including the Graduate Writing Mentorship Program and Dissertation Retreat.
  
• Manages the implementation and coordination of the new Writing Fellows Program.
  
• Serves as the Point of Contact for third-party agencies administering Fulbright Fellowships and other international Fellowships.
  
• Collaborates with Assistant and Associate Deans to establish and implement a faculty training program for mentoring graduate students.
  
• Analyzes the effectiveness and establishes future direction by creating policies and procedures.
  
• Serves as Liaison between students, faculty and Program's Directors.
  
• Serves as the liaison for Graduate Advisory Board (GAB) and Graduate and Professional Student Committee (GPSC)
  
• Prepares stipend and tuition payments for Graduate Student Fellows on a semester basis.
  
• Oversees the event logistics for University Graduate School (UGS) events and that includes Symposiums, workshops, Graduate Student Appreciation Week, Three Minute Thesis Competition, etc. Creates flyers and marketing materials for recruitment purposes. Maintains and updates the program's website.
  
• Serves as Liaison between students, faculty and Program's Directors.
  
• Assures grant-funded projects comply with FIU/funding agency policies and procedures. Responsible for assisting in the interpretation and implementation of policies and procedures for federal, State of Florida and FIU, as they apply to the areas of responsibility within the programs managed by the Unit. May recommend changes of policy and procedures to the Director as necessary.
• Assists in the drafting and submission of the yearly quarterly/annual reports to the BOT, BOG and FIU Assessment.
  
• Maintains confidentiality of student, fellow, faculty, personal records and other related materials as required.
  
• Manages and supervises staff and personnel.
  
• Organizes and facilitates meetings to ensure that the goals and objectives of the unit or program are communicated and achieved.
  
• Provides leadership in the Fellowship Recruitment and Bridge to the Doctorate fellows programs. Works with Director in monitoring and tracking of all fellows.
  
• Manages fellowships by providing administrative direction to the day-to-day operations of the program. Including but not limited to: coordination, monitoring and tracking of fellows.
  
• Creates flyers and marketing materials for recruitment purposes.

Administrative

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.