Intramural Program Coordinator (Open Rank)

Job Summary:

We are seeking a program coordinator to help with the day-to-day coordination and administration of the Cancer Center's intramural and limited extramural research funding programs.

Examples of Work Performed (Grant Funding - 60%)

• Support the Program Manager in the administration and execution of all internal and limited extramural funding processes
• Oversee the intake, review, and scoring of research grant proposals from Scientific Review Committee members, ensuring they meet eligibility requirements and program guidelines.
• Facilitate communication with Cancer Center's Research Program Leaders to create internal RFA's for pilot grants
• Support the limited submission process and ongoing relationships with these organizations
• Develop grant intake forms and track grant submissions using SmartSheet, or other grant management programs
• Track membership of the Scientific Review Committee and facilitate annual process to solicit new members
• Maintain award database and monitor progress of funded projects; submit requests for scientific progress reports, ensuring they are submitted in a timely manner; process all extensions requests
• Support collection and dissemination of grant-related metrics
• Update and disseminate weekly newsletter of funding opportunities and ensuring funding website is up to date
• Promote cross-program collaboration by developing an understanding of member's research and connecting them with relevant funding opportunities and resources
• Develop FAQ's and guides to streamline funding inquiries and improve service efficiency

Examples of Work Performed (Project Coordination - 40%)

• Organize study section meetings (identifying dates/times compatible across multiple calendars), prepare agendas, take meeting minutes, prepare notes for leadership
• Prepare and distribute award letters to grant recipients and coordinate with financial administrators to set up award speed types Prepare summaries of study section for EC committee meetings and funding approvals
• Support the ongoing recruitment for candidates for Standing Review Committee
• Conduct regular audits of REDCap database to maintain accuracy and completeness, implementing necessary corrections when needed
• Assist in the coordination of the awards banquet and manage all logistics associated with this event
• Track the progression of ongoing projects and provide support as needed

Team Approach

As a member of the Intramural Funding Team, this position is expected to contribute to the overall goal of providing exemplary administrative management and support to the research grants/contracts routed through the Cancer Center

• Responsible for participating in team meetings and sharing knowledge to help elevate the expertise of all team members
• As requested, work collaboratively with team members and other colleagues to evaluate opportunities to improve on processes and procedures and contribute to the development of new initiatives for the benefit of grants management

This description is a summary only and describes the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of # days per week on campus and as needed for in-person meetings.

Why Join Us:

The University of Colorado Cancer Center is Colorado's only National Cancer Institute (NCI) designated Comprehensive Cancer Center, a distinction recognizing its outstanding contributions to research, clinical trials, prevention, and cancer control. The CU Cancer Center's vision is to "prevent and conquer cancer. Together." We do this through our mission statement of "uniting our community to overcome cancer through innovation, discovery, prevention, early detection, multidisciplinary care, and education." Our more than 300 renowned physicians and researchers conduct patient-centered research to develop innovative, state-of-the-art technologies, and treatments. Our expertise across cancer types helps us provide world-class treatment for common cancers, while offering hope for many patients with difficult or aggressive tumors who have struggled to find treatment options elsewhere.

Our more than 300 members, made up of renowned physicians and researchers, conduct patient-centered research to develop innovative, state-of-the-art technologies, and treatments. Crucial to this work is the nearly 300 staff members who help expand the reach of the CU Cancer Center. Our expertise across cancer types helps us provide world-class treatment for common cancers, while offering hope for many patients with difficult or aggressive cancers who have struggled to find treatment options elsewhere.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness

Diversity and Equity:

At the University of Colorado Cancer Center (CU Cancer Center), we deem diversity in thought, perspective, lived experiences, and backgrounds to be essential for understanding and providing world-class health and cancer care to our diverse patient populations. We are, therefore, committed to the intentional development of a diverse, equitable, inclusive, and respectful academic community and workplace. We actively encourage individuals of all races, religions, national origins, genders, gender expressions, sexual orientations, ages, as well as veterans and individuals with disabilities to apply for positions at the CU Cancer Center.

If you are an applicant with a disability, the University will provide reasonable accommodations throughout the employment application process. Please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu to request an accommodation in accordance with the Americans with Disability Act.

Qualifications:

Minimum Qualifications:

Entry Level

• A bachelor's degree from an accredited college or university in public or business administration, management, project management, health/sciences, communications or related field

Intermediate Level

• A bachelor's degree from an accredited college or university in public or business administration, management, project management, health/sciences, communications or related field
• One year of professional level coordination and administrative support in academic, healthcare and/or other business-related environments

Senior Level

• A bachelor's degree from an accredited college or university in public or business administration, management, project management, health/sciences, communications or related field
• Two (2) years of professional level coordination and administrative support in in academic, healthcare and/or other business-related environments

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of application.

Preferred Qualifications:

• Professional and progressively responsible administrative or project management experience
• Experience coordinating schedules, meetings, and events in person and via Zoom
• Experience working in an academic medical environment
• Experience with Microsoft Office Suite, Smartsheet and REDCAP software programs

Knowledge, Skills and Abilities:

• Exceptional customer service and relationship management skills and ability
• to work effectively and professionally with a variety of individuals at different levels both internal and external to the organization
• Ability to represent the Cancer Center with enthusiasm and professionalism
• Excellent organizational skills and ability to manage multiple projects at one time
• Ability to navigate priorities and competing deadlines with minimal supervision
• Ability to work independently to accomplish a variety of tasks and goals with overlapping timelines
• Excellent written and oral communication skills
• Strong problem-solving skills
• Experience coordinating schedules, meetings and events
• Ability to maintain confidentiality and handle sensitive information
• Experience with Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position (only use if a cover letter is necessary)

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Nikki Chandler, nikki.chandler@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established at

Entry: $47,063-$59,864

Intermediate: $51,215-$65,146

Senior: $55,368-$70,428

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.