Grant Administrator

Job Summary:

The Grant Administrator will manage the day-to-day research operations of the Gates Institute including Pre and Post Award administration and financial tracking. This position will be responsible for providing administrative, financial, technical guidance and support to faculty, fellows and staff seeking outside funding for research, public service, and special sponsored institutional projects. This role will negotiate, administer, extend, terminate, and renegotiate contracts and sub-contracts, as appropriate to the specific position. This role is responsible for researching and interpreting relevant regulations, guidelines, and standards, and overseeing the processing of contracts and/or grants throughout the Department.

Key Responsibilities:

• Prepare and submit all subcontracts for sponsored projects:
• Prepare subcontracts and applicable standing purchase orders per established guidelines.
• Track the routing of subcontracts from the initiation phase, through submission, to recipient.
• Manage the process of routing and final submission of packets to sponsors in either electronic or paper format, including all compliance and regulatory documents; ensures all sponsor guidelines are met:
• Maintain an accurate and comprehensive database of all grants and contracts submitted (funded, in review, not funded) including proposed dates, direct and indirect costs, PIs, personnel and their effort committed, and short description.

Contract and Subcontract Administration:

• Establish subcontracts as per notice of grant awards with participating institutions.
• Facilitate the submission and payment of invoices in a timely manner.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 2 days per week on campus and as needed for in-person meetings.

Why Join Us:

The opportunity offered by the Gates Institute is one of a kind. We blend the best of a large research organization of over 40,000 employees strong, with the family atmosphere of working with a team of 50+ highly dedicated people, operating on a top tier research campus - the University of Colorado - Anschutz Medical Campus.

The Gates Institute and its partners on the CU Anschutz Medical Campus are delivering lifesaving therapies and working to develop more every day. We are only limited by our resources and need you to make our journey a success!

In addition to the benefits offered, a few links are included below, identifying some of the exciting life sciences the Gates Institute is delivering to patients.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• A bachelor's degree in business administration, business, finance, accounting, or a directly related field from an accredited institution.
• 4+ years of experience working with finances, grants/contracts, budget management, and/or procurement.

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• A master's degree in business administration, business, finance, accounting, or a directly related field from an accredited institution.
• Broad, diversified professional management experience, preferably in an academic medical center.
• Previous clinical management experience.
• Previous experience with University of Colorado, Finance, payroll, A2E and procurement systems.

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Knowledge of, and ability to apply, diversified financial management principles, tools, and techniques.
• Ability to evaluate, analyze, and interpret vast amounts of data, recommend solutions, and implement preferred courses of action.
• Ability to communicate with various constituencies to engender trust and credibility at all levels of the organization and work effectively in a complex and political environment.
• Ability to tolerate a high degree of ambiguity, yet work effectively to fulfill the missions, goals, and objectives of the Gates Institute.
• Knowledge of and experience working with financial record keeping and accounting systems (e.g., PeopleSoft Finance System or similar software). Candidate will process PETs and JEs and support with appropriate financial reports.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Joleen.Bohnen@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by December 6, 2024.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $62,614 - $82,500/year.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.