Office Coordinator (BLANK AST 3)

Reporting directly to the Director of the African American Retention Initiative (AARI), the office coordinator serves as the first point of contact for the Center for African Diaspora Academic Student Success Center (CADSS) which provides comprehensive support services to students of the African Diaspora communities which promotes a sense of belonging, independence and integrated participation in campus life. The Office Coordinator (AAIII) is to prepare monthly budgets and reports including review of ledgers; handles purchasing and other general support functions and initiate FIS documents; provide administrative support by maintaining calendars, scheduling meetings, maintaining equipment inventory, etc.; coordinate schedules for programmatic efforts, student office schedules; oversee center utilization; and maintain office listservs and activity databases.

Apply By Date- November 29, 2024 at 11:59pm

Minimum Qualifications

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

• High school diploma or equivalent experience
• Experience using software such as Word, Excel, PowerPoint, Pivot Tables, email, and other computer programs to produce general correspondence, forms, reports, spreadsheets, presentations and access student information.
• Experience performing administrative and general office functions, accounting, record keeping, human resources, and filing techniques as well as writing, editing, and proofing any type of communication in the appropriate style. As well as maintaining the security of confidential information.
• Experience with event coordination; skills to schedule and coordinate large, complex meetings and special events.
• Experience analyzing information, performing independent research, and presenting complex data.
• Ability to multitask and prioritize multiple demands and requests as well as organize and utilize resources to accomplish established goals, tasks, and priorities with minimal direction.
• Knowledge of programs and resources in support of cultural, social, personal, and academic needs of African Diaspora students.
• Interpersonal and communication skills to communicate effectively with faculty, staff, students, and the public in diverse environments at all levels, with tact and diplomacy to achieve program and campus goals.

Preferred Qualifications

• Experience leading and working in a team environment with shared responsibilities.
• Experience working with African Diaspora alumni, community groups, parents, students, and organizations; experience addressing the financial, emotional, and academic special needs of African Diaspora students in an institution of higher learning.
• Customer service skills to communicate and interact with individuals from diverse backgrounds in a cooperative/professional manner.
• Skills using Aggie Expense, Online Time Reporting System, AggieTravel, Aggie Swipe Card system and ability to understand University of California financial and budgetary procedures, process transactions and oversight of receipt collection and financial documentation.
• Analytical, problem solving and conflict resolution skills to analyze situations, initiate solutions, and develop guidelines with coordinating groups and programs; and involving students and student interactions.
• Skills to obtain, correlate and analyze data and develop statistics from a variety of campus sources.
• Skills to retrieve and assemble information for the preparation of reports, schedules, correspondence etc.

Key Responsibilities

• 60% - Administrative Support
• 30% - Office Coordination
• 10% - Business Operations
  
  

Department Overview

The Strategic Retention Initiatives Centers are dedicated to the persistence, empowerment, and graduation of students part of the African Diaspora at UC Davis. The initiatives support the academic development and achievement of the cultural student communities, created in partnership with other campus units in student affairs, academic affairs, undergraduate admissions, etc. The Strategic Retention Initiatives Centers are dedicated to serve as spaces that inform newly admitted students and continuing students of the culturally specific resources available for their success on campus.

POSITION INFORMATION

• Salary or Pay Range: $ 28.49 - $ 40.83/hr.(Department budgeted salary range: $28.49/hr. - $30.46/hr. Commensurate with experience.)
• Salary Frequency: Bi-Weekly
• Salary Grade: 108
• UC Job Title: BLANK AST 3
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift Hours: Monday-Friday 8am to 5pm
• Location: Davis, CA
• Union Representation: Yes - CX
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• Restricted vacation schedule (during summer programs). Work occasional overtime & varied lunch hours. Work flexible schedule, sometimes short notice, to meet center business needs. Flexible to coordinate both 50% appointment assignments with each center.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere