Payroll Coordinator

Who We Are:

National Louis is a 135+ year old university that has been grounded in the values of innovation, access, excellence, and equity from its inception. As an institution, we believe in providing access to educational opportunity and that education is our greatest lever for social and economic mobility. We are a student-focused community that is committed to continuous improvement and superior student service. We believe that through education we are able to empower change and build healthy communities. Our hard-working community is based on collaboration and respect for all team members and students.

What We Offer:

At National Louis University, we offer our employees an innovative environment to work together and inspire the ideas that will make an impact. As our external environment changes, our employees are provided the opportunities and tools needed to grow both personally and professionally to remain successful. NLU employees and dependents are offered a wide range of benefits, including but not limited to, Health Insurance benefits, Retirement benefits, Paid Time Off and Educational Benefits.

What You Will Do:

This position is responsible for preparing and completing the bi-weekly and monthly payrolls serving under the direction of the Payroll Manager.

Solicits and enters the following information into spreadsheets and/or Banner: payroll deduction information, direct deposit and tax forms, payroll authorization forms (new hires, transfers, promotions, salary increases, title changes, supervisor changes, labor distribution changes, etc..), student worker and adjunct terminations and adjunct and overload contract adjustments.
• Disseminates pay checks and handles mail, answers all employee inquires on the phone or via email, files/retrieves payroll records as necessary, processes garnishments and other payments from the deductions of employees; assists with special projects.
• Solicits and enters bi-weekly and monthly time cards; enters employee leave balances; responds to inquiries.
• Assists with thoroughly and accurately reviewing payroll registers for correct entries.
• Assists with other accounting functions: reviewing check requests, etc.
• All other duties as assigned.

• High Diploma or GED equivalent with some college courses in accounting or specialized/technical training required.
• 1-3 years of experience handling payroll.
• Proficient expertise in Microsoft Excel, Word and in working the 10-key calculator.
• Banner software experience is preferred.'
• Basic understanding of the various type of payroll taxes, including Federal and multi-state, and deductions.
• Results Focus: Achieves results within established timelines. Understands and demonstrates that intentions, activities and results are not the same. Expects that obstacles will occur and refuses to use them as an excuse for not achieving results.
• Time Management: Prioritizes tasks and manages time to ensure that deadlines are met. Plans his or her time and sticks to those plans. Prevents or manages interruptions until the highest priority tasks are accomplished.
• Customer Focus: Personally demonstrates that external (or internal) customers are a high priority. Identifies customer needs and expectations and responds to them in a timely and effective manner. Anticipates and prevents delays or other things that can adversely affect the customer. Keeps customers informed about the status of pending actions and inquiries about customer satisfaction with products or services.

NLU Inclusion Statement:

National Louis University is deeply committed to serving its community, advancing access and equity, and ensuring that all individuals are welcomed and valued. We are dedicated to fostering a culture where diversity, equity, and inclusion remain at the core of who we are. These are more than just words to us: they are truly a way of life for the NLU community. We recognize that differences in abilities, age, ethnicity, gender (identity and expression), race, religion, sexual orientation, socio-economic status, and background bring richness to our work environment. We affirm diverse perspectives, innovative contributions, and authentic presentations of self from every member within the NLU community. We believe inclusion is grounded in the actions we intentionally take each day. Our goal is to inspire and empower NLU employees and community members to cultivate an environment where we collectively focus on uplifting and advancing our institutional culture.