Program Coordinator I

Rutgers University

United States, New Jersey, New Brunswick

Nov 18, 2024

Position Details

Position Information

Recruitment/Posting Title	Program Coordinator I
Job Category	URA-AFT Administrative
Department	Engn - Mech & Aerospace Engn
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Program Coordinator I for the Department of Mechanical and Aerospace Engineering within the School of Engineering. The Program Coordinator works for the New Jersey Space Grant Consortium ( NJSGC), a training grant awarded by NASA with annual funding of $800,000. This is a grant funded position. Among the key duties of the position are the following: Serves as the liaison first-level contact with NJSGC/NASA grant personal, principal investigator, and university community, must provide timely and accurate information on the policies and procedures of the Department. Works independently with minimal supervision on some routine and semi-routine tasks. Performs professional work requiring knowledge of general administrative/ office management practices as well as specific knowledge of university policies and procedures. Must be able to maintain a professional demeanor and multitask in a fast -paced, confidential environment.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	57356.00
Annual Mid Range Salary	71372.00
Annual Maximum Salary	85388.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor's degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of coordination, organization, facilitation, report analysis, writing, and promotion/outreach. Also requires a minimum of two years relevant experience in a program coordination or administrative function.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Must have excellent communication and writing skills to manage website updates and other articles. Computer Literacy, including proficiency in all Microsoft Office applications (Word, Excel, PowerPoint) and exceptional interpersonal skills with an ability to consistently maintain good work relationships and smooth team situations. Technology savvy and ability to create electronic forms and databases. Must be able to prioritize and perform multiple and varied tasks in a fast-paced service-focused environment. Must have ability to multitask and adapt to shifting priorities. Ability to work on a team with the highest level of attention to detail. Must be eager to learn and adapt to constant change to all RU systems updates
Preferred Qualifications	Prefers Cornerstone experience, Marketplace, Expense Management, Financial Oracle Cloud and Payroll/ HCM. Expertise in MS Word and MS Excel and website editing.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions	The position is grant funded; based on funding availability of the NASA project. Flexibility in working hours is sometimes required, as NJSGC/ NASA grant events run outside of normal business hours and out of the office setting, some travel would be required. Position will require some travel in state and out of state to attend conferences/presentations related to the NASA Program.

Posting Details

Posting Number	24ST2616
Posting Open Date	11/18/2024
Special Instructions to Applicants	The writing sample can be an example of an article for a newsletter, invitation to an event, procedures established by one, etc.
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Busch (RU-New Brunswick)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement