Facilities Project/Contract Manager

Under the general supervision of the Vice President of Facilities Management, the Facilities Project/Contract Manager provides support and assistance to the Vice President of Facilities Management for the operations for Detroit Wayne Integrated Health Network (DWIHN) facilities.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Prepares and negotiates DWIHN contracts, including researching terms and considering stipulations and negotiations.
• Ensures that all parties adhere to the terms of the contract and that the contract supports DWIHN's goals.
• Reviews contracts to ensure they comply with company policies, regulations, and laws
• Coordinates and communicates with contractors, stakeholders, and others.
• Maintains records of correspondence and documentation in relation to established contracts and those in progress.
• Ensures that procurement activities are efficient and effective and aligned with DWIHN goals.
• Creates, analyzes, negotiates, and executes an array of contracts for various transactions.
• Completes DWIHN board actions and tracks DWIHN board actions from creation to completion.
• Prepares requisitions, i.e. purchase approval forms, travel reimbursement, conference/hotel reservations, bid/vendor process and work orders.
• Inputs and manages the contract approval process utilizing Cobblestone, ReqLogic and Dynamics GP.
• Works in a contract administrative role and ensures that the paperwork is drafted and implemented according to DWIHN procurement policies.
• Assists the Vice President of Facilities in planning budgets.
• Assists the Vice President of Facilities in scheduling facility modifications including estimates on equipment, labor materials and other related costs.
• Oversees Construction Project Administration.
• Serves as the Administrator of the CMMS (Computer Maintenance Management System).
• Procures Operation/Construction contracts for DWIHN Facilities
• Manages Contract Budgets/Schedules.
• Manages the DWIHN Vehicle Maintenance Program.
• Assists in Future Asset and Project Planning.
• Provides Project Management oversight.
• Supervises lower-level staff.
• Assists in implementing safety and related items at all worksites.
• Assists the Vice President of Facilities in the management of a preventative program for all DWIHN buildings.
• Assists in the coordination of building space renovation, allocation and layout,
• Assists with communication services.
• Assists with facility expansion and the addition of new DWIHN facilities.
• Oversees contractors to ensure that assignments are carried out to completion.
• Works as directed and assigned by the Vice President of Facilities with contracted employees on individual job sites.
• Performs related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES (KSA'S)

• Knowledge of the DWIHN contracting process.
• Knowledge of the DWIHN procurement process.
• Knowledge of Purchasing and Procurement policies and procedures.
• Knowledge of building operations and maintenance.
• Knowledge of fire evacuation procedures and protocols.
• Knowledge of budgetary principles and practices.

• Supervisory skills.
• People management skills.
• Assessment skills.
• Evaluation skills.
• Organizational skills.
• Planning skills.
• Decision Making skills.
• Negotiation skills.
• Computer skills (Word, Excel, Access, Power Point, Outlook, Teams).
• Teamwork Skills.
• Ability to communicate orally.
• Ability to communicate in writing.
• Ability to work effectively with others.
• Ability to work with an ethnically, linguistically, culturally, economically, and socially diverse population.
• Judgement/Reasoning ability.

REQUIRED EDUCATION:

A Bachelor's Degree from a recognized college or university in Public Administration, Business Administration, Project Management or a related field.

REQUIRED EXPERIENCE:

Five (5) years of project management experience.

AND

Three (3) years of commercial construction experience.

AND

Two (2) years of facilities operations experience.

REQUIRED LICENSE(S).

A valid State of Michigan Driver's License with a safe and acceptable driving record.

WORKING CONDITIONS:

Work Environment:

While performing the duties of this job, the Facilities Manager is frequently exposed to fumes or airborne particles, moving mechanical parts and vibration. The employee is frequently exposed to a variety of extreme weather conditions on facility grounds. This employee is also exposed to a work environment that may be extremely noisy.

Physical Demands

This position is very active and requires standing, walking, bending, kneeling, stooping, crouching, crawling and climbing all day. The employee must frequently lift or move items over 25 pounds.

Travel within Wayne County and the surrounding counties is expected for this position.

This description is not intended to be a complete statement of job content, rather to act as a general description of the essential functions performed. Management retains the discretion to add or change the position at any time.

Please Note: DWIHN requires proof of being fully vaccinated for COVID-19 as a condition of employment. Medical or religious accommodations or other exemptions that may be required by law, will be approved when properly supported. Further information will be provided during the recruitment process.

The Detroit Wayne Integrated Health Network is an Equal Opportunity Employer