Business Assistant II

Utah State University
Commensurate with qualifications and experience, plus excellent benefits
United States, Utah, Logan
Nov 20, 2024
Business Assistant II Requisition ID: 2024-8582 # of Openings: 1 Location: US-UT-Logan Category: Accounting/Finance Position Type: Benefited Full-Time Job Classification: Non-Exempt College: Caine College of the Arts Department: Business Services Advertised Salary: Commensurate with qualifications and experience, plus excellent benefits Overview The Caine College of the Arts is seeking a Business Assistant II to join the Business Services team. The primary purpose of this position is to oversee all travel related activities for the college. This role involves planning and booking travel, developing tools and methods to enhance travel coordination, and working closely with travelers to support their needs. Additionally, the Business Assistant II will review travel activities to identify opportunities for reducing expenses and improving travel processes. This position will work across multiple departments. The role is full-time benefited position and reports directly to the College Financial Officer. This position is telework eligible with a hybrid schedule after 6 months and the successful candidate is trained in all areas of the position. Responsibilities Prepare and process travel authorizations and reimbursements in accordance with university travel policies and procedures. Review and process travel authorizations and reimbursements for all administration, faculty, staff, students and guests in the Caine College of the Arts. Attend university training sessions and engage in personal development to stay updated on university policies and procedures. Coordinate and purchase travel using various research and booking resources. Determine destinations, modes of transportation, travel dates, costs, and accommodations. Prepare itineraries as needed. Manage and coordinate the Student Differential Tuition Travel Program. Process and track student travel proposals, matching funds and budgets; guide program improvements, make travel purchases, keep the program website updated, and work with students on their individual and group travel. Schedule and meet with students as necessary. Collaborate with colleagues on the Caine College of the Arts Visiting Artist and Scholar Series to coordinate and purchase travel for guest artists. Attend planning meetings and track budgets. Assist department staff with questions and travel needs in coordination of department-funded guest travel. Track travel expenses and enter into correlating project budgets. Analyze potential travel-related issues and provide advice. Maintain open communication with travelers to prevent confusion and mix-ups. Respond promptly to inquiries related to travel. Process all paperwork and approvals in a timely manner. Occasionally, accept calls from travelers after hours for immediate changes in travel schedules. Run weekly reports to ensure all travel authorizations and reconciliations are completed promptly. Performs other related duties as assigned. Qualifications Minimum Qualifications: Four years of related work experience; or an associate degree/technical training plus two years of related work experience; or a bachelor's degree in a business field is required. Preferred Qualifications: Previous USU experience Familiarity with USU travel, purchasing, p-card, and HR policies and procedures Experience with Banner and USU forms Previous travel experience in a corporate environment Understanding and appreciation of the arts Knowledge, Skills, and Abilities Friendly and service-oriented attitude with excellent customer service skills Enjoy working with students and as a selfless member of a team Works with integrity, honesty and maintains confidentiality History of excellent work attendance and strong work ethic Ability to work under pressure in a fast-paced office environment Excellent organizational skills and attention to detail Deductive reasoning, problem-solving, and prioritizing skills Accurate keyboarding and data entry skills Excellent written and verbal communication skills Competent in the use of computer programs including Excel, Windows, and word processing Required Documents Along with the online application, please attach: Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV" Name and contact information for 3 professional references to be entered into Candidate Profile Cover letter to be typed/pasted at the end of your application Document size may not exceed 10 MB. Advertised Salary Commensurate with qualifications and experience, plus excellent benefits ADA Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. Additionally, the employee must be able to go up and down stairs to access workspaces. University Highlights The Caine College of the Arts (CCA) seeks to make the arts more visible, more innovative, and more fully integrated into the intellectual life of Utah State University and the communities it serves. The CCA is a collaborative community, representing the collective strengths and voices of the arts and it acts as a conduit for connecting people and programs. The CCA offers a visiting artist program that brings important artists, designers, and scholars to campus, is home to award-winning faculty, features a world-class performance hall, offers internships with prominent artists and designers, and operates several international study opportunities. The College houses the Departments of Art + Design, Music, and Theatre Arts, and is closely affiliated with the Nora Eccles Harrison Museum of Art on the USU campus. Founded in 1888, Utah State University is Utah's premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah's counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price. Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university's ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu . About the Region U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU's main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute's 2022 ranking for best-performing small cities in the nation. updated 04/2024 https://careers-usu.icims.com/jobs/8582/business-assistant-ii/job?in_iframe=1* Notice of Non-discrimination In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law. The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies: Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266 Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266 Mailing address: 5100 Old Main Hill, Logan, Ut 84322 For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact: U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-f0fdf5a766d0d5449df6cd9e9aa1ac87