Financial Associate

The Pennsylvania State University
United States, Pennsylvania, University Park
201 Old Main (Show on map)
Nov 21, 2024
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. JOB DESCRIPTION AND POSITION REQUIREMENTS: The Pennsylvania State University Office of Budget and Finance invites applications for the position of Financial Associate to support financial operations of the College of Health and Development, Department of Kinesiology. This position is intended to provide additional support when vacancies or projects requiring additional help occur. This important role is geared towards providing comprehensive financial support to faculty and staff in academic and/or administrative units. The Financial Associate processes various financial transactions, and adheres to the approved systems of internal control and financial management. The Financial Associate will have a broad range of responsibilities, including but not limited to: Assisting in timely reconciliation of purchasing card transactions, using SAP Concur Processing travel reimbursements, adhering to University policies and procedures as well as funding source spending guidelines Processing purchase orders and various catalog orders, including confirming receipt of Goods/Services Reviewing and entry of a variety of journal entries into the University Financial system Providing excellent customer service and advising on policy and procedures - consulting with Financial Manager and Financial Officer for resolution Processing accurate and timely payments using various methods: purchasing card, purchase order, non-po invoice Setup and monitor course fees and research fees for service and resolve expenses against fees as appropriate Review and recommend improvements to finance and budget related processes and procedures Provide support for departmental researchers related to post award management, including but not limited to: Provide guidance to faculty in interpreting sponsor and university guidelines and ensuring guidelines are followed Collaborate with PI's and technical staff to track resource expenditures against project schedule Compare spending with the planned work to ensure program deliverables (utilizing SIMS) Assist with the management of the financial requirements of sponsored project close-out Education and Experience Excellent customer service skills with a focus on providing supportive and responsive service Strong organizational skills with the ability to manage multiple tasks simultaneously Ability to work both independently and as a team Team player attitude with a commitment to creating a positive and efficient working environment Knowledge of the University's enterprise resource planning (ERP) system, System for Integrated Management, Budgeting, and Accounting - SIMBA (SAP/S4HANA) and SAP Concur desired; however, displaying a willingness to learn is more important This position will be filled at the Senior Support level.An Associate's Degree and 4 years of relevant experience or equivalent combination or education and experience is minimally required. This position offers a flexible work arrangement that combines remote and on-campus work (3 days onsite and 2 days remote). Questions related to flexible work should be directed to the hiring manager during the interview process. Penn State is embarking on a project to restructure the University's financial functions to move towards a centralized, service hub-based structure. This position is intended to initially support the unit(s) and functions listed in this posting, however it is expected to evolve over time relative to the overall restructuring. Questions about this project should be directed to the hiring manager during the interview process. Due to the financial and fiduciary responsibilities of this position, successful completion of a credit history check will be required in addition to standard background checks. The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission. The salary range for this position, including all possible grades is: $42,100.00 - $61,000.00 Salary Structure - additional information on Penn State's job and salary structure. CAMPUS SECURITY CRIME STATISTICS: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. Employment with the University will require successful completion of background check(s) in accordance with University policies. EEO IS THE LAW Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Federal Contractors Labor Law Poster PA State Labor Law Poster Affirmative Action Penn State Policies Copyright Information Hotlines University Park, PA