Office Coordinator

General Summary of Position

MedStar Health is looking for an Office Coordinator to join our onsite team at MedStar Union Memorial Hospital in the Community Health department.

This position supports the Grants Compliance functions of the Care Transformation team, responsible for a portfolio of approximately $5M in government grant awards.Position will support financial compliance activities using financial databases (Oracle), SharePoint Audit library, and Excel.Position will support performance metrics reporting through data aggregation and analysis using billing and EHR databases. Maintenance of back up support to all grant reports through timely SharePoint library updating.Manage grant invoicing and purchasing processes.Follows Grant Compliance SOPs on file in Care Transformation SharePoint Resource Library.

Primary Duties:

• Answers telephone, screens and routes calls, takes messages and provides prompt and appropriate assistance to callers. Picks up, opens, and routes incoming mail and distributes correspondence and other material. Receives deliveries. May be required to transcribe minutes.
• Arranges/schedules meetings, conferences, seminars, and other related activities for the department and supervisor. Plans, organizes, and coordinates special projects, programs, and/or events for the department.
• Collects and maintains statistics as needed. Maintains personnel records including licenses if applicable and prepares and submits personnel forms and processes job actions.
• Monitors and orders supply and requests maintenance of office equipment. Monitors work order request and acts as liaison with vendors and negotiates and resolves problems/issues. Recommends equipment replacement and research replacement options.
• Processes invoices, billing, and purchase orders. Prepares weekly or monthly statistical reports of charges to department budget and investigate variances. Maintains accurate database and filing systems for the department.
• Prepares weekly or monthly statistical reports of charges to available grants budgets, and reports of grant reporting performance measures from clinical databases and investigate variances.
• Performs duties outlined in the Grant Fiscal and Performance Deliverables Reporting Standard Operating Procedures.

Qualifications:

• High School Diploma or GED required.Associate degree, business courses or administrative/secretarial training strongly preferred. Bachelor's degree in accounting and/or business desired.
• Minimum of 3 years Administrative/Secretarial experience including transcription experience required.
• Strong working knowledge of Microsoft Word, Excel, and Access software applications.
• Project management and event management skills are strongly preferred.

This position has a hiring range of $23.19 - $40.61