Executive Assistant

We are seeking a highly organized, proactive, and dedicated Executive Assistant to provide comprehensive support to the CEO and high-level executives. This role will assist senior leadership to create capacity to focus on the goals and long-term initiatives while ensuring critical support tasks are resolved with the appropriate level of attention and care.

• Manage and maintain complex calendars, including scheduling meetings, appointments, and travel arrangements.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and distributing follow-up materials.
• Plan and executive events, ensuring all logistics are managed seamlessly.
• Prepare invoices and expense reports for processing.
• Ensure the office environment is organized and efficient.
• Manage office supplies.
• Schedule, plan and executive various employee events.
• Act as a liaison between the executives and internal/external stakeholders.
• Handle confidential information with discretion and professionalism.
• Anticipate the needs of the leaderships supported and proactively address potential issues before they arise.
• Provide support to Marketing as needed.
• Assist with special projects as needed.

Position Requirements:

The ideal candidate will have the following experience, skills and attributes:

• Minimum of 5 years of experience in an executive assistant or similar role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and project management tools.
• Strong problem solving skills/solutions-oriented.
• Highly organized and self-motivated.
• High attention to detail.
• Ability to work independently and as a part of a team.
• High level of professionalism and confidentiality.
• A positive attitude, a passion for serving others, and ability to maintain composure under pressure.
• High attention to detail, accuracy, and strong follow-through on tasks and projects.

Salary range: $80,000.00 - $120,000.00.