OFFICE SUPPORT ASSISTANT III

University of Missouri-Saint Louis
parental leave, paid time off
United States, Missouri, St. Louis
Jan 10, 2025
Apply for Job Job ID 54505 Location St. Louis Full/Part Time Full-Time Add to Favorite Jobs Email this Job Hiring Department English Job Description The College of Arts & Sciences seeks an enthusiastic, detail-oriented Office Support Assistant III to provide essential general office support for a proximity-based work center comprised of one or more academic departments within the College. Requires strong interpersonal skills and a helpful, positive outlook on assisting faculty, staff, students and outside constituents. Position reports to the Senior Business Specialist. This position provide essential general/routine administrative and office support that include a broad range of duties: Creates a positive and welcoming front office environment by greeting visitors, giving directions, answering questions via telephone, virtually (zoom or Teams), email or face-to-face Provides general faculty and student support; including faculty text book requests, photocopying, receiving and delivery of packages, key requests, parking passes, travel arrangements, assisting with course scheduling changes, ordering of office supplies Writes and sends general correspondence, formal business letters and assist with newsletter Schedules meeting facilities, equipment and meals for events, meetings and programs Works with UM shared services or within existing systems to process departmental credit card reconciliations, travel reimbursements for faculty and students, and payment processing via vouchers, purchase orders, requisitions, and credit card Provides clerical support to the Chairs, Business Support Specialists and Directors Assists with providing training and coordination for student workers Prepares, processes and maintains appropriate records, files, reports and information Coordinates and submits Facilities requests (work orders, key requests, etc.) Completes other projects and duties as assigned Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas. Shift 8 am to 5 pm, Monday through Friday Minimum Qualifications High school diploma or equivalent and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary Preferred Qualifications Bachelor's Degree A minimum of three years of full-time work experience in a fast-paced and varied environment specializing in administrative support Related work experience in an institute of higher education Familiarity with the use of Peoplesoft HR and MyView Demonstrated proficiency in the use of PeopleSoft FIN application, Microsoft Office (Excel, Outlook and Word). Excellent written and oral communication skills Superior organizational skills and process orientation Exceptional attention to detail Demonstrated problem solving skills. Anticipated Hiring Range Pay commensurate with education and experience. Hiring Range: $12.73 - $17.75 per hour Grade: GGS-005 University Title: Office Support Assistant III Application Materials Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date. Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Job site: http://umsl.jobs. Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu. Benefit Eligibility This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits. Values Commitment We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate. In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement. Equal Employment Opportunity The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-2146. To request ADA accommodations, please email the Office of Human Resources at umslhr@umsl.edu.