Administrative Assistant

TEKsystems
$25.00 / hr
life insurance, sick time, 401(k), retirement plan
United States, Illinois, Buffalo Grove
Jan 15, 2025
Qualifications: * 2+ years of recent of administrative or office support experience * Experience in payroll processing with Paylocity and Kronos * Proficiency in navigating Windows Explorer * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) * Ability to type 40 words per minute Work Environment This role requires working in the office, Monday through Friday, from 8am to 5pm. Responsibilities * Book hotels and plan travel arrangements. * Communicate effectively with executives and follow up on tasks and project progress. * Manage electronic files using File Manager. * Scan and electronically file all personnel, payroll, and legal documents. * Process weekly hourly payroll as assigned. * Verify new employee payroll setup after onboarding. * Conduct various audits as assigned. * Prepare conversion and/or portability benefit documents for terminated employees. * Prepare and post monthly anniversary and birthday notices. * Coordinate various mailings as needed. * Sort incoming mail and prepare outgoing mail. * Author the Wellness Newsletter and coordinate wellness gift card/prize distribution. * Prepare various memos and documents using Word and Excel. * Assemble information packets such as handbooks and benefits as needed. * Assist with coordination of materials for open enrollment. * Prepare and distribute memos regarding newly hired employees, terminated employees, and promotions. * Manage bulletin board postings. * Manage swipe cards, including issuing, replacing, and deactivating as needed. * Coordinate office celebrations, including luncheons, holiday celebrations, and retirements. * Coordinate all aspects of corporate executive meetings, including securing venues, equipment, food, and beverages. * Distribute various documents to employees in the office. * Place orders for office supplies. * Assist the Accounting department with clerical support as needed. * Perform other tasks and functions as assigned. Why Work Here? We are committed to maximizing value and satisfaction for our customers while being innovative in providing new products. We strive to be a low-cost, best-value producer and offer opportunities for growth for all employees. We aim to achieve outstanding financial results and foster a supportive and dynamic corporate environment. Employees receive benefits upon permanent employment. Pay and Benefits The pay range for this position is $25.00 - $25.00 * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Buffalo Grove,IL. Application Deadline This position will be accepting applications until Jan 29, 2025. About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.