Outreach Program Coordinator

Primary Responsibilities:Support the Unit Director in scheduling and coordinating meetings.

Assist program managers with the logistics of training sessions, workshops, and events, ensuring smooth delivery.

Manage project timelines utilizing the CRM and Enrollment Management System to guarantee that deliverables are completed on time and within budget constraints.

Partner with the Assistant Director and team to develop, implement, and maintain marketing content across multiple platforms, including email, social media, digital ads, and print.

Ensure adherence to UW-Parkside Brand Standards by collaborating closely with campus marketing on digital and printed materials.

Contribute ideas for workflow and process improvements to enhance team efficiency.

Travel up to 10% of the time to client locations for marketing material distribution and other job-related duties.

Assist in the coordination of activities for the Adventures in Lifelong Learning (55+ group) program.

Collaborate with internal and external partners to ensure the successful delivery of programs.

Participate in special projects and other assigned tasks with adaptability and initiative.

Essential Knowledge and Abilities

Strong organizational and time-management skills, with the ability to prioritize and multitask effectively.

Excellent written and verbal communication skills.

Familiarity with social media marketing, including LinkedIn, Facebook, and Instagram.

Experience in event planning and coordination.

Technologically savvy, resourceful, and quick to learn new tools.

Ability to work both independently and collaboratively as part of a team.

Required

• Bachelor's degree
• Proficiency in Microsoft Office, particularly Outlook and Excel.
• Minimum of two years' experience in event or workshop logistics coordination.
• Valid driver's license.

Preferred

• Experience with Customer Relationship Management (CRM) or Enrollment Management systems.
• Experience with social media posting and digital communications.

Commensurate with qualifications and experience.

The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan.

Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/

Health & Retirement Contributions Estimator: https://www.wisconsin.edu/ohrwd/benefits/benefits-estimator/

HOW TO APPLY:

Applications must be submitted electronically through our employment portal. If you need additional assistance you may contact Human Resources at (262) 595-2204. Hours 8:00am-4:30pm Monday-Friday.

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)

Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: Submit application materials

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. All materials must be added at one time, once submitted you may not edit/add to profile. Please include the following documents:

• Cover Letter
• Resume
• Names and contact information for 3 professional references

Review of Applications

Applications received by 01/28/2025are ensured full consideration. Position open until filled.

You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee.

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.

In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.

Employment will require a criminal background check in accordance with the Wisconsin Fair Employment Act. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. (see TC1 - App. 4 and p. 12)

Note: Criminal Background Check - The Department of Workforce Development, Equal Rights Division prohibits employers from using criminal background check information, policies or practices that have a "disparate impact" and is not "job-related and consistent with business necessity" in hiring decisions. All information used to screen or hire job applications should relate to the duties of the job.

UW-Parkside is an AA/EEO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status. Individuals from diverse backgrounds are encouraged to apply.

It is the policy of UW-Parkside to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability, please contact the Office of Human Resources at 262-595-2204. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

In compliance with the Clery Act of 1998, the University of Wisconsin Parkside Crime Statistics Report is available here. Call the UW-Parkside Campus Police Office at (262) 595-2455 for a paper copy of the annual report.

Transcripts will be required upon hire.