New

Director of Fund Operations

Hillpointe
United States, Florida, Winter Park
101 South New York Avenue (Show on map)
Jan 21, 2025
Hillpointe is a fully integrated real estate development and investment management firm focused on developing market-rate workforce housing across the Sun Belt. Ranked at the top of NMHC's Builders and Development companies, our team ensures best-in-class execution. This position is more than just a job - it's a career-defining opportunity! At Hillpointe, you'll be part of a dynamic, innovative team that makes tangible impacts on day-to-day operations and contributes directly to overall success. DIRECTOR OF FUND OPERATIONS The Director of Fund Operations, reporting to the CFO, oversees all operational aspects of the company's investment funds, ensuring compliance, accuracy, and efficiency across fund administration, reporting, and works closely with Capital Markets, Client Service and Investor Relations department. This role requires expertise in fund structures, waterfalls, particularly Feeder/Blocker structures, and experience working with foreign investors. The position will also coordinate with Juniper Square, the third-party fund administrator, and manage processes to ensure seamless operations and exceptional service to investors. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage complex fund structures while fostering collaboration across teams. Key Responsibilities: Fund Administration and Operations * Oversee the lifecycle of funds, including capital calls, distributions, and commitment tracking for all Hillpointe funds. * Manage the preparation, review, and reconciliation of fund documentation, including assignments, transfers, and NAV tracking. * Coordinate with Juniper Square on weekly calls to address fund administration needs and resolve any discrepancies. * Facilitate the delivery and review of financial statements, PCAPs, and quarterly/annual reports. * Ensure timely and accurate issuance of K-1s and other tax-related deliverables for both domestic and foreign investors. Investor Relations and Support * Act as a primary point of contact for investors, addressing audit confirmation requests, financial and tax needs, and any specific Financial needs to support Client Service and Investor Relations. * Collaborate with internal and external stakeholders to streamline investor communications and improve response times. * Assist foreign investors with fund-specific compliance and ensure seamless navigation of the Feeder/Blocker structure. Document Management and Compliance * Prepare and deliver documents requiring executive approval, ensuring timely processing and communication. * Oversee the organization and management of fund-related workbooks and notify internal team members as necessary. * Assist in gathering and reconciling bank statements and fund data for both internal and external reporting purposes. Financial Reporting and Reconciliation * Review and approve fund financials, including quarterly and annual reports, ensuring alignment with Hillpointe's operational standards. * Reconcile fund discrepancies in collaboration with Juniper Square and internal teams. * Monitor NAV Tracker and escalate any unresolved issues for prompt resolution. * Review all fund waterfall calculations, tax estimates, management fee calculations and other complex Fund content prior to management review and approval. Operational Efficiency and Problem-Solving * Address and resolve operational challenges promptly to avoid disruptions in fund management. * Develop and implement processes to improve efficiency, reduce errors, and support scalable growth. Qualifications: Education & Experience * Bachelor's degree in finance, accounting, or a related field; CFA, MBA or CPA designation preferred. * 8+ years of experience in fund operations, fund administration, or a similar role within real estate, private equity, or asset management. * Expertise in Feeder/Blocker fund structures and familiarity with foreign investor requirements. * Hands-on experience with third-party fund administrators (e.g., Juniper Square) and financial platforms (e.g., Investran). Skills * Strong understanding of fund accounting, financial reporting, and regulatory compliance. * Proven ability to manage multiple stakeholders, including foreign investors, with professionalism and attention to detail. * Exceptional problem-solving and organizational skills to handle high-pressure situations effectively. * Advanced proficiency in Microsoft Excel, fund management software, and other reporting tools. Key Competencies * Collaboration Work seamlessly with internal teams, external partners, and investors to achieve shared goals. * Accountability Take ownership of fund operations, ensuring timely and accurate delivery of key tasks. * Efficiency Identify and implement process improvements to optimize fund management operations. * Communication Deliver clear, concise, and professional communication with stakeholders at all levels. *NOTE:* This document outlines the general nature and level of work expected from individuals in this role. It's important to understand that this is not an exhaustive list of responsibilities, duties, and skills. Additional tasks or job functions that can be safely performed may be required as necessary by supervisory personnel. This flexibility in additional duties showcases the company's adaptability and encourages employees to be versatile. The employee is expected to adhere to all work rules, procedures, and policies established by the company, including, but not limited to, those contained in the employee handbook.