Procurement and Travel Specialist

The Procurement and Travel Specialist serves as the primary resource to Catholic Charities and Catholic Charities Housing Services employees for ordering supplies & equipment and coordinating travel arrangements for business-related needs. Using excellent communication skills, the Procurement & Travel Specialist acts as liaison between vendors and our staff to ensure effective use of agency funds while meeting the purchasing and travel needs of each department.

Primary Responsibilities:

• Receive and review approved order requisitions and create purchase orders to submit to appropriate vendors
• Maintain and file necessary documentation for each purchase, ensuring each record is accurate and complete in the electronic accounting software
• Coordinate all travel accommodations including conference or training registrations, flights, hotels, rental cars, and other reservations for all employees traveling on behalf of the organization
• Develop and maintain positive business relationships with vendors, staff, and members of the community
• Reconcile credit card statement each month
• Monitor vendor quality through objective performance measurements and remedying concerns as directed
• Deliver bank deposit, collect and distribute mail, and track payments to vendors on consistent schedule
• Follow all agency policies and procedures related to purchasing or travel and maintain current knowledge of any changes in regulations or funding sources that would impact these duties

Job Requirements: The following requirements are those that are normally required for the performance of this position. Any disabled applicant who does not meet one or more of the requirements, but who can perform the essential functions of the job (with or without reasonable accommodations) shall be deemed to meet these requirements.

Physical Requirements:

This position normally requires the physical demands of standing, walking, bending, lifting, or performing other work requiring low physical exertion, talking, and hearing on a regular basis to perform the job requirements. These physical demands are required up to 90% of the time.

Non-Physical Requirements:

Education

• High school diploma required.Associate degree from an accredited university preferred

Experience

• 1 - 3 years' experience with travel arrangements and/or purchasing in a professional setting
• Knowledge and experience with computerized database system
• Experience working with government contractspreferred

Special Skills

• Excellent written and verbal communication skills
• Experienced in Microsoft Office Suite
• Bilingual (English/Spanish) preferred, but not required

Licensure, Registration, Certification

• Valid Washington State Driver's License and required minimum liability insurance for WA State
• Must be deemed insurable as determined by Catholic Charities liability insurance provider

Employment is conditional upon:

• Being cleared by criminal background check and fingerprinting when required

Wage:$24 - $27.50 per hour, depending on experience

Schedule:Monday - Friday, 8 am to 5 pm

Benefits:

• 13 paid holidays, 12 days of vacation, 12 days of sick leave per year
• Health insurance including medical & prescription coverage, with optional dental and vision insurance plans. Majority of premiums paid by Catholic Charities
• Retirement 403(b) Plan: employee contributions commence upon employment; Catholic Charities contributes 2% of monthly income and matches up to 4% of employee contributions following 6 months of employment
• Basic Life Insurance paid 100% by Catholic Charities
• Flexible Spending Account eligibility following 6 months of employment
• Education Assistance Program reimbursing up to $5,250 per year for approved continuing education after 6 months of employment
• Additional voluntary insurances including supplemental life, accidental death & dismemberment (AD&D), critical illness, long term disability, accident, and ID theft
• Employee Assistance Program includes 3 counseling sessions per year, legal consultations, financial coaching, and other wellbeing tools
• Annual longevity awards begin at 5 years of employment

It is the practice of Catholic Charities to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, sex, age, disability, citizenship status, marital status, creed, genetic predisposition or carrier status, sexual orientation, gender expression, or any other characteristic protected by applicable law. Applicants from underrepresented backgrounds are encouraged to apply. We gladly offer reasonable accommodations to individuals with disabilities to support participation in the hiring process and employment.

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