Executive Administrative Assistant, Washington, D.C. (Hybrid)

At Allstate, great things happen when our people work together to protect families and their belongings from life's uncertainties. And for more than 90 years our innovative drive has kept us a step ahead of our customers' evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection.

Job Description

• Provide comprehensive administrative support to leaders and influence team culture.
• Ensure team has effective on boarding plans to support virtual, in office and technical needs.
• Proactively take responsibility for calendar management and maintain executive schedules, travel, and expenses.
• Provides support with presentations which includes but not limited to creating, reviewing, fielding, prioritizing, formatting, and distribution.
• Proactively manage office processing and reporting for day-to-day administration.
• Open, sort, review, and organize incoming/outgoing correspondence and documents.
• Independently draft/compose routine correspondence (including e-mail) from verbal direction or from knowledge of processes and procedures.
• Work on a variety of special projects and maintain communication with key stakeholders.
• Prepare and schedule activities such as travel arrangements, internal and external business meetings, client or third-party appointments, conferences, and general office events, including scheduling of conference room use and catering needs.
• Monitoring expenses for the office with a responsibility to budget adherence, review and coordinate approval of all expenses including processing accounts payable invoices.
• Resolve critical issues in a timely manner.

Functional Skills:

• Knowledge of major department/business unit functions.
• Advanced command of Microsoft Office Suite (Word, Excel, PowerPoint, OneNote)
• Excellent written, verbal and listening communication skills using strong interpersonal skills.
• High level of accuracy, attention to detail and ability to proof one's own work as well as the work of others.
• Ability to assess workload and re-prioritize as needed, handling multiple tasks under tight deadlines.
• Ability to work under pressure as well as the ability to deal with interruptions and other unexpected events and make necessary adjustments.
• Maintain an advanced degree of confidentiality and sense of urgency.
• Ability to influence and persuade various internal and external constituents to drive projects to completion.
• Ability to interact with all levels of management and staff.
• Be a team player: ability to work as part of a team and independently.
• Ability to support multiple Leaders and team members.
• Role is considered "hybrid" within the Washington, D.C. location that requires attendance at the Washington D.C. Allstate office at least 3 days per week (or as needed).

Supervisory Responsibilities:

• This job does not have supervisory duties.

Education and Experience:

• 4-year Bachelor's Degree (Preferred)
• A minimum of 5 to 7 years' experience in the Government Affairs Industry (Preferred)

Education & Experience (in lieu):

• In lieu of the above education requirements, an equivalent combination of education and experience may be considered.

Notes:
The preceding description is not designed to be a complete list of all duties and responsibilities. May be required to perform other related duties as assigned. Regular, predictable attendance is an essential function of this job.

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Skills

Compensation

The candidate(s) offered this position will be required to submit to a background investigation.

Joining our team isn't just a job - it's an opportunity. One that takes your skills and pushes them to the next level. One that encourages you to challenge the status quo. And one where you can impact the future for the greater good.

You'll do all this in a flexible environment that embraces connection and belonging. And with the recognition of several inclusivity and diversity awards, we've proven that Allstate empowers everyone to lead, drive change and give back where they work and live.

Good Hands. Greater Together.

Allstate generally does not sponsor individuals for employment-based visas for this position.

Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.

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