Administrative Assistant

Frederick Douglass Community Center (885 Columbus Avenue)

$19

Position Summary: Responsible for assisting the Director of Workforce Development in the adolescent employment programs which include the Summer Youth Employment Program (SYEP) and Work, Learn & Grow. To also assist with data entry, enrollment of youth, payroll, and internal audits.

Essential Duties: Under the direct supervision of the Director of Workforce Development, the Administrative Assistant's responsibilities include the following:

• Maintain knowledge of all DYCD and Children's Aid trainings and changes.
• Provide support throughout the different phases of the summer including but not limited to: enrollment, job placement, payroll, and data management
• Provide great customer service to worksite supervisors, parent and participant inquiries to effectively resolve concerns regarding payroll, placement, and/or other program policies and procedures.
• Support internal audits for all employment program files and documents in preparation for yearly City and State audits.
• Represent and promote employment programs at school fairs to increase applicant numbers.
• To develop strategies that connect jobs & careers. As well as review participant resumes and provide feedback.
• Assist in overseeing participant worksite information as it relates to Divisional work readiness programs including SYEP and workforce-related databases.
• Monitor time and attendance for participants and prepare payroll promptly.
• Maintain youth internship program attendance and generate attendance analysis reports.
• Attend database management training as required by funders and/or agencies.

Minimum Qualifications:

• HS/ GED required

Key Competencies

• At least 20 college credits preferred.
• At least 2 years of experience in the youth development field and/or work readiness.
• Knowledge and experience in Microsoft Office (word, excel, etc.), excellent verbal and written communication, and confidence to work independently

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