Staff Assistant II - Regulatory Affairs, Ethics, & Patient Safety

Position Summary

At Stony Brook Medicine, a TH Staff Assistant II in Regulatory Affairs, Ethics & Patient Safety is a valuable member of our team, who provides administrative and executive support and has the ability to interface with all levels of management throughout the hospital.

Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence.

Duties of a TH Staff Assistant II may include but are not limited to the following:

• Create spreadsheets, charts, graphs, databases, reports and internal/external communications.
• Process budget transfers, process purchase requisitions, track expenditures.
• Collect, collate and maintain all departmental statistics, utilizing appropriate programs to formulate and communicate reports to internal/external agencies, transcription and distribution of minutes, etc.
• Coordinate all office functions for the Regulatory Affairs, Ethics and Patient Safety Dept. including telephone reception, processing of communications into and out of the office, record keeping and preparation and filing of memoranda and reports etc.
• Utilize departmental software to support performance improvement initiatives.
• Maintain property control records.
• Coordinate travel arrangements and process requests for travel reimbursement.
• Coordinate specific programmatic activities related to quality management activities.
• Manage and support all administrative functions for the Ethics Committee.
• Perform additional responsibilities as required.

Qualifications

Required Qualifications: Associate degree and at least 2 years related experience in an administrative capacity. Experience in MS Office Suite inclusive of Word, Excel and PowerPoint. Experience with email system, and calendar scheduling system. Individual must have excellent writing skills, verbal communication skills and customer service skills. Individual must be highly organized. Candidate must have good understanding of financial reporting and budgeting.

Preferred Qualifications: Bachelor's degree or equivalent college credits. Experience in healthcare environment. Knowledge of Lawson and People Soft. Excellent interpersonal and writing skills.

Special Notes: Resume/CV and cover letter should be included with the online application.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 5 panel drug screen*
• Successfully complete a Background Check investigation.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination.

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.

Visit our WHY WORK HERE page to learn about the total rewards we offer.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The salary range (or hiring range) for this position is $57,222 - $72,828 / year.

The above salary range represents SBUH's good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate's validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:

• Location pay for UUP, CSEA & PEF full-time positions ($3400)

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.