Research Administrator

University of Texas at Dallas

$55,000 - $60,000 / DOQ

medical insurance, dental insurance, vision insurance, paid time off, paid holidays, retirement plan, remote work

United States, Texas, Richardson

Feb 07, 2025

Posting Details

Posting Number	S06192P
Position Title	Research Administrator
Functional Title
Department	Behavioral and Brain Sciences
Salary Range	$55,000 - $60,000 / DOQ
Pay Basis	Monthly
Position Status	Regular full-time
Location	Richardson
Position End Date (if temporary)
Posting Open Date	02/06/2025
Posting Close Date
Open Until Filled	No
Desired Start Date	03/03/2025
Job Summary	The University of Texas at Dallas has an excellent job opportunity for individuals looking to join the School of Behavioral and Brain Sciences as a Research Administrator. In this position the candidate will work closely with department faculty and staff to provide budgeting, finance, and research administrative support for the School of Behavior and Brain Sciences in an active and growing research portfolio budget of $38M annually. Additionally, this role will assist in ensuring that compliance with all funding regulations, inclusive of Federal, State, and university requirements, are met to secure the department's long-term financial viability and stability.
Minimum Education and Experience	Bachelor's degree in related field. Three (3) years relevant professional experience in research administration in a University research setting; or any equivalent combination of education and experience.
Preferred Education and Experience	Previous experience in higher education as well as experience with PeopleSoft Previous experience in research administration, NIH policies, and Uniform Guidance Active CFRA or CRA credential
Essential Duties and Responsibilities	Assist PIs with processing and monitoring project expenditures by obtaining necessary financial reports, preparing and submitting programmatic reports, and assisting with budgetary forecasting; assist with reporting time and effort commitments. Assist PIs to assure compliance with University policies and procedures, sponsor requirements, and the relevant laws and regulations in research regarding human subjects and animal care management. Serve as the primary liaison between PIs and ORI and other University departments involved and grants administration, such as Procurement, Human Resources, and Budget Office, to process financial information. Monthly review and reconciliation of all transactions posted to research cost centers for PI's approval to ensure all transactions are correct. Make the necessary corrections to expenses posted in error within the period allowed. Work with the owner of the source document to ensure understanding and future compliance. Meet with faculty and other cost center managers to discuss the current state of spending on their accounts and projected expenses to avoid over or under-spending based on the annual or project budget available for the period. Provide guidance and assistance to other Grant and Contract Administrators and Departmental Research Administrators, as required or requested. Work seamlessly with Post-Award team member(s) to provide excellent services to PIs and Department customers. Keep abreast of University, State, and Federal purchasing and financial regulations and communicate with the University's financial and purchasing departments to ensure that duties in this area are performed correctly and in accordance with all applicable rules. Participate in specialized training activities related to sponsored programs. Remain competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the supervisor or required by the University. In consultation with the SFO, maintain departmental Standard Operating Procedures (SOPs), which incorporate the University policies and procedures for conducting the day-to-day duties. Other duties as assigned.
Physical Demands and Working Conditions
Physical Activities
Working Conditions
Additional Information	Remote work for future availability: After the probationary period of 6 months, this role may be eligible for a hybrid (partly remote/partly in office) work schedule at the discretion of the department and subject to business need and manager approval. Also, a remote work schedule will be based on the State of Texas policy regarding remote work. Must be located within the DFW area and available to be on campus within 24 hours of notice. UT Dallas Remote Work Agreement will be required within 14 days after approval. Work Notice: This position may be subject to travel to conferences, training, or other project needs What We Can Offer We offer an employee-friendly work environment with a comprehensive benefits package including: Competitive Salary Tuition Benefits Internal Training Medical insurance - including *100% paid* employee medical coverage for full-time employees Dental Insurance Vision Insurance Long and short-term disability Retirement Plan Options Paid time off Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information.
Special Instructions Summary
Important Message	1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the *ADA Coordinator* . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.