Project Coordinator

Project Coordinator

General Description

Project Coordinator is an hourly field office position that performs a combination of the duties described more fully below. This position will provide clerical support by assisting with documentation review, cost accounting functions, and data entry support at their designated field office. This individual will work closely with the Accounting Manager and Project Management as well as field personnel in a fast-paced environment.

Key Duties

• Compose daily job cost reports in excel for project management.
• Daily cost/accounting data entries and functions into SAP.
• Assist in verifying labor hours, timesheets and integration for project staff.
• Track onsite equipment and quantities using excel.
• Assist project foreman with Papyrus reports/entry, if necessary, log reports and maintain files.
• Attend weekly staff meetings, take meeting minutes and distribute to the appropriate personnel.
• File and maintain project folders per electronic filing system.
• Provide support to engineers with orders as needed.
• Assist project site employees with general HR/payroll questions.
• Familiar with on boarding of new employees, conduct orientations.
• Analyze non-invoiced good receipts weekly.
• Update onsite subcontractor log and contact list.
• Route and track submittals.
• Maintain change order log for both subcontractors and vendors.
• Support engineers and project assigned accountant with document/invoice/ receipt tracking.
• Other office duties as assigned and requested.

Qualification Requirements

• General. To perform this job successfully, an individual must be able to perform each Key Duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Education and Experience. This position typically is not an entry-level job, as it requires previous experience as a Project Coordinator in the construction industry.




• A high school diploma or general education degree (GED) is preferred.
• Must be able to understand work directions and communicate effectively with job site supervisors and fellow employees.
• One (1) year of office related duties and experience.

• Demonstrated ability to maintain confidentiality
• Excellent written and verbal communication skills
• Must be well organized and detail oriented

• Proficiency with MS Office to include; Outlook, Word & Excel




• Physical Demands. The following physical demands are representative of those that must be met by a Project Coordinator in the construction industry to successfully perform the essential functions of this job.




• Periodic physical effort, including standing, is required during a regular work shift of at least eight hours per day. Employee must be able to periodically stand for extended periods of time, and to stoop, bend, and crouch as required to perform Key Duties.
• Ability to lift, on a frequent basis as required, at least 25 pounds personally and the ability to carry up to 15 pounds personally as required.




• Work Environment. The work environment characteristics described below are representative of those that a Project Coordinator in the construction industry encounters while performing the essential functions of this job.




• Work is performed predominately indoors.
• Work environment periodically exposes the employees to elevated levels of noise, grease, and dust that is typically associated with a construction project.
• Employee occasionally works near heavy equipment and moving machinery.
• Some exposure to a variety of substances commonly found on construction sites such as form oil, grease, curing compounds, gasoline, diesel fuel and ready mixed concrete.

Additional Career Benefits:

• Top tier medical, dental, and vision coverage with HSA option
• Healthcare FSA and Dependent Care FSA
• Company-paid Life Insurance
• Company-paid Accidental Death and Dismemberment (AD&D) Insurance Plan
• Paid Vacation
• Paid Holidays
• Paid Parental Leave
• 401k Retirement Plan with employer match - up to 6%
• Annual Company Stock Purchasing Offering w/company match
• Fitness Plan Incentive
• Wellness Programs, Wellness coaching and Employee Assistance Program

We promote a Drug-Free Workplace.

EOE AA M/F/Vet/Disability are encouraged to apply.