Records Specialist (Administrative Officer II)

**Open to All Qualified Candidates**

This is a position-specific recruitment. The resulting list of eligible candidates will be used to fill this Maryland Transportation Authority (MDTA) position/function only. All interested persons will need to re-apply for any future recruitment conducted for this classification.

The Maryland Transportation Authority (MDTA) owns, operates, and maintains eight major toll facilities comprised of four bridges, two tunnels, and two turnpikes across the State of Maryland. For over 50 years, the MDTA has provided Maryland's citizens and visitors with safe, secure, and convenient transportation facilities. We are committed to quality and excellence in customer service, and we rely on our organization's values, traditions, and - most importantly - our employees to achieve these goals.

Nature of Work: The Records Specialist is responsible for ensuring the quality and accuracy of crime data collected through the National Incident-Based Reporting System (NIBRS) for the agency. This position is located in the MDTA Police Logistics Division and is responsible for reviewing, analyzing, and ensuring correct criminal and non-criminal incident reports to meet NIBRS standards. It requires stellar attention to detail and analytical skills by maintaining a consistent error rate under 4%, facilitating the transition from Uniform Crime Reporting (UCR) to NIBRS, and improving analytic flexibility by capturing detailed offense categories, victim/offender relationships, and circumstances surrounding incidents. The duties and responsibilities for this position include, but are not limited to, the following;

• Conducting weekly reviews and corrections of approximately 100 incident reports, including administrative updates such as report type, clearance status, and offender information;
• Processing expungements of reports and citations based on court-ordered expungements;
• Reviewing NIBRS warnings and errors in the Caliber Records Management System and making necessary corrections for resubmission to the Maryland State Police and FBI;
• Assisting officers with corrections such as NIBRS coding, additional report types, and necessary attachments;
• Advising officers on non-administrative corrections to ensure proper report completion;
• Providing training and support to other staff on report handling, mail processing, and supply orders;
• Analyzing crime trends, preparing statistical reports, and formulating recommendations to guide program objectives and improve operations;
• Organizing and coordinating staff coverage and daily operations within the unit; and
• Ensuring the accuracy of statistical data for officers and detachments.

Employees in this classification receive direct supervision from the Assistant Director of Records and MDTA Police Logistics Captain. The current vacancy exists in Baltimore, MD.

MDTA employees are offered a generous benefits package including a minimum of 11 paid holidays, a minimum of 27* days of leave annually (personal, vacation, and sick), access to the State Pension System, deferred compensation plans, excellent health, dental, and vision plans, and more! *May be prorated based upon start date.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience in administrative staff or professional work. ** One year of experience must include reviewing, analyzing, and correcting public safety and/or emergency services records in a report management system. **

**This statement contains a SELECTIVE QUALIFICATION, which is more focused in scope than the Minimum Qualifications for this classification. Selective Qualification recruitments are utilized when the position requires specific or additional bona fide occupational qualifications (knowledge, skills, and abilities). No substitutions are allowed for a Selective Qualification.

The ideal candidate may possess the following:

• Strong attention to detail and analytical skills
• The ability to provide training and support
• A strong understanding of NIBRS and crime data management

Your placement on an eligible list may be based solely on the contents of your application; therefore, it is essential that you provide complete and accurate information. Please include all relevant experience on your application. This includes, but is not limited to, full or part-time, volunteer, military, acting capacity, or any other experience that is relevant to the position you are applying for.

If you have held more than one (1) position at the same employer, please list each position that you held and the length of time that you held each position.

Notes:

1. Candidates may substitute education at an accredited college or university at the rate of 30 credit hours for each year of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university for the required experience.

3. Candidates may substitute U.S Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules, or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

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APPLICATION PROCESS:

Please apply on-line at https://www.governmentjobs.com/careers/mdotmd
RESUMES CANNOT BE SUBSTITUTED FOR THE ONLINE EMPLOYMENT APPLICATION. Paper applications (Form DTS-1) will not be accepted for this recruitment.

All applications must be received by 02/27/2025.

NOTES:

Please be advised that the State of Maryland is dedicated to a drug-free workplace, and as a result, employees are subject to the State's Substance Abuse Policy to include possible drug testing. Selected candidate(s) may be subject to background and reference checks.

Theincumbent inthis position is not a memberof acovered bargainingunit.

For education obtained outside the U.S., at the time of application, you are required to provide proof of the equivalent American education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services (http://www.naces.org) or World Education Services: International Credential Evaluation(https://www.wes.org/). This must be submitted as an attachment with the application of the position in which you are applying.

The Maryland Transportation Authority is not sponsoring new employees in the application of the H-1B Visa or providing an extension of an existing H-1B Visa at this time due to budgetary constraints. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986. Federal regulations prohibit H-1B Visa candidates from paying sponsorship fees, all sponsorship fees must be assumed by the potential employer.

WE ARE AN EQUAL-OPPORTUNITY EMPLOYER. MDTA does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or sexual orientation.

MDOT has various careers for people of all experiences, backgrounds, and abilities who come together to contribute to one mission - connecting our customers to life's opportunities. Join us in serving our Maryland residents, visitors, and businesses!

Reasonable Accommodations for persons with disabilities will be provided upon request.

Appropriate auxiliary aids and services for qualified individuals with disability will be provided upon request. Please notify in advance. MD Relay Service Number 1-800-735-2258 (TTY Number: 711). Bilingual applicants are encouraged to apply.

Issue Date: 02/13/2025.