Finance Associate (UPDATED)

Finance personnel on the Finance Strategy & Solutions team within Business Affairs successfully manage unit budgets, finances, and complex business and financial matters. Members of this team strive to provide excellent financial and business support to administrators and staff in the units we partner with to accomplish the university mission. This position will join our Payments functional team, supporting all of our partner units in Accounts Payable tasks such as Purchasing Card Reconciliation, Disbursement Vouchers, and Purchase Orders. Come join our Team!

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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Financial Transaction Processing and Compliance:

• Using university systems, perform daily financial transactions to make payments, collect revenue, initiate purchases, manage assets, and accurately book expenses.
• Review transactions and their associated documentation to ensure compliance of internal and external regulations, policies, and procedures.
• Complete necessary documentation for expenditures, deposits and correcting entries.
• Support unit asset management and inventory in financial systems.
• Prepare UA Foundation financial forms and their supporting documentation.
• Adhere to strict reporting and month-end deadlines.
• May assist with conducting audits for supporting units.
• May provide clients with general guidance regarding financial questions.

Purchase and Payment Tracking:

• Track, maintain, and review expenditures against budget allocations.
• Process purchase orders, requisitions and amendments.
• Authorize payments within prescribed limits.
• Assign object codes and line detail to transactions to enable effective tracking and reporting.
• Reconcile expenditures made via departmental Purchasing Cards, attaching support and ensuring proper records retention.
• Act as Pcard Reconciler for multiple units.

Budget Reporting and Analysis:

• Monitor daily expenditures and perform analysis of account activity against planned amounts.
• Initiate transactions to correct identified errors.
• Gather reports and data from Uaccess Analytics for review by supervisor.
• May manage activity budgets and discuss variances with operational lead.
• Assist with the reconciliation of accounts and their budgets.

Process Improvement & Customer Service:

• Research and adapt processes with the goal of continuous process improvement.
• Investigate and resolve typical financial problems or situations impacting unit.
• Deliver outstanding customer service in all aspects of position.
• Draft correspondence, answers questions or complaints, and makes adjustments within established limits.

Knowledge, Skills, and Abilities (KSAs):

• Knowledge of financial policies and procedures, including basic accounting and/or budgeting procedures.
• Knowledge of financial reporting and the ability to prepare reports for supervisors.
• Ability to research and recommend best practices in financial processes.
  
  

• Bachelor's degree or equivalent advanced learning attained through experience required.
• 1 year of relevant work experience required.