Call for CVs - Administrative Assistants, DCSA

The Mission of the DCSA is to secure classified and sensitive information and technology in the United States (U.S.) industrial base against attack and compromise, ensure the federal and contractor workforce can be trusted with sensitive and classified information, and preserve military readiness and warfighting capabilities by identifying and defeating threats presented by and to the defense supply chain. DCSA provides security services to DoD through the integration of personnel security policy, industrial security, security training and education, information systems security and counterintelligence.

Dexis seeks Administrative Assistants to support DCSA across the US at various locations. These positions are 100% onsite and contingent upon award.

Performance Locations include: Palmdale, CA; Long Beach, CA; Riverside, CA; San Diego, CA-additional locations are included below.

Responsibilities:

Personnel performing the Administrative and Technical Support tasks provide the General Office Support Services functions.

• Provide administrative management and program support at the regional headquarters and Field offices to assist in ensuring timely initiation, tracking, and completion of all administrative duties, to include but not limited to, analytical and portfolio support reducing the administrative burden on field managers.
• Records and File Management: Perform record and file management functions, electronic and physical, maintenance, and accurate data gathering and data entry. Responsible for setting up new electronic or hard copy files and preparing records for transfer or destruction in accordance with DCSA Policy.
• Employee in-and-out processing: Assist the Hiring manager/Supervisor/Leadership with in-and-out processing of civilian employees.
• Office operational policies and procedures: Required to research, implement and explain DoD, DCSA and internal office operational policies, procedures, and requirements referring to a variety of sources utilizing oral and written communication skills, as required.
• Support to the Mission and/or Regional Directorates: Provides assistance, phone and desk coverage for the assigned Division/Directorate/Office.
• Assists in the preparation of time and attendance reports by means of an automated system.
• Trained and proficient with the Microsoft Office Suite Software and capable of creating a wide variety of documents such as reports, spreadsheets, plan of action and milestone project files, and presentations from data and information located in internal DCSA databases, as required.
• Responds appropriately to requests from internal and external offices, distributes correspondence, circulates information, etc., to other staff (to include senior staff) internal and external to DCSA, as required.
• Preparation of packages and classified document maintenance: Required to prepare and revise reports, letters, memoranda, statements, forms, and similar documents from handwritten or rough copy materials.
• Tracking/managing the BI inventory of equipment and vehicles.
• Tracking and send notifications for quarterly and annual training.

Additional duties include but are not limited to:

• Maintain/update the Org chart; As necessary assist with updating the SharePoint site;Maintain/update distro lists for outlook; Organize and schedule regular Teams meetings; Update briefing slides and when applicable submit for release approval.

Required qualifications/skills:

• Active Secret Clearance
• A minimum of a high school diploma or equivalent.
• Ability to work onsite at designated location
• Minimum of two years of relevant administrative and technical support experience, preferably in a cleared environment.
• Personnel shall have superior oral and written communication skills, as well as a good command of the English language.

Additional sites of performance may be required to include:

Keesler AFB, MS
Houston, TX
Chicago, IL
Kansas City, MO
Farmers Branch, TX
Pensacola, FL
Mt. Laurel, NJ
Smyrna, GA
Ft. Lauderdale, FL
St. Jackson, SC
Groton, CT
Jacksonville, FL
Manhattan, NY
Colorado Springs, CO
Tucson, AZ

Please note that the purpose of this Call for CVs is to build out a roster of professionals with relevant experience in the following areas for which Dexis frequently recruits. There is no closing date for applications nor a deadline by when candidates will be assessed; new applicants are reviewed by our team on a regular basis and added to prospective candidate pools. When new positions become available relevant to this sector, Dexis will post a complete job description with detailed information on the responsibilities and qualifications. Candidates with relevant experience who have submitted their CV under this announcement may be contacted when new related jobs open up and are invited to apply.