Procurement Coordinator (24.25)

Golden State Water Company is one of the largest investor-owned water utilities in the United States. We deliver quality, reliable water to more than 1 million people in over 80 communities throughout California. Golden State Water has been in business for more than 90 years because we put customers first.

POSITION DEFINITION
The Procurement Coordinator reports to the Manager of Procurement Services and is accountable for supporting internal and external stakeholders, primarily but not limited to, procurement-related tasks, the successful delivery and execution of contracts, creation of requisitions, vendor onboarding, insurance and license management, and verification of invoices. The incumbent is also responsible for contract filing and retrieval for CPUC Audit activities, and internal and external Auditors. The Procurement Coordinator must be highly efficient in time management, have good organizational skills, diligent in record keeping and digital filing, and be proactive in resolving issues and questions on procurement-related activities

ESSENTIAL DUTIES AND RESPONSIBILITIES:
* Prepares and reviews purchase requisitions or bid requests
* Assists in the goods and service delivery follow-ups to internal stakeholders
* Works with Accounts Payable staff to ensure prompt payment of assigned invoices
* Supports the Manager of Procurement Services on procurement tasks requested by internal or external stakeholders
* Assists Procurement Administrators and Contract Administrators in researching information through online search, contacting stakeholders, and other research methods, and providing requested reports in a timely manner
* Manages vendor onboarding process to ensure the effective qualification of vendors and updates the qualified vendor list
* Promptly updates vendor's insurance and license tracking to reduce the company's risk exposure
* Performs other duties as assigned

MINIMUM QUALIFICATIONS:
* Bachelor's degree in Engineering, Finance, Business Administration, Business Economics, Supply Chain / Procurement, or a related field of study required
* At least one (1) year of experience in office management preferably in Procurement
* Proficient skills in MS Office (Word, Excel, PowerPoint, Project) and JD Edward software application or other ERP software, e-bidding software (e.g. PlanetBids, Ariba, BidSync)
CORE, KNOWLEDGE, SKILLS AND COMPETENCIES:
* Significant attention and orientation to detail, Customer Service / Stakeholder Management
* Ability to quickly and accurately process information in a "right first time" mindset, within proper controls
* Focus on the importance of adhering to business processes, policies, and protocols in day-to-day activities
* Understanding of business process management, supply chain management, and project management
* Seeks innovative business improvements; sets an environment of continuous improvement to ensure maximum results
* Ability to meet strict deadlines
* Ability to think independently, make decisions, and quickly solve problems
* Desire to work in a fast-paced and changing business environment
* Good oral and written communication skills; excellent presentation skills
* Ability to work well within a team
* Proficient skills in MS Office and JD Edward software applications

QUALITIES OF A SUCCESSFUL PROCUREMENT ADMINISTRATOR IN THIS POSITION
* Trustworthy; strong personal integrity and ethical practices
* Demonstrates a strong level of accountability and ownership
* Executes with discipline and urgency
* Demonstrated negotiating skills
* Strong written and verbal communication skills; solid presentation skills
* Collaborative/Team oriented
* Emotional Maturity
* Exhibits professionalism with internal and external contacts
* Organized with strong attention to detail and time management skills
* A high degree of initiative; self-starter

May include but is not limited to standing, climbing, walking, lifting, bending, pulling and/or pushing, grasping, reaching, stooping and crouching, sitting, typing, walking, reading, writing, color determination, speaking, and listening for extended periods.

BENEFITS

Our Company supports our employees with rich benefit programs and resources to help them thrive today and prepare for tomorrow. Benefit options include medical, dental, and vision plans with the Company currently paying 85% of the monthly premium for employees and their eligible dependents. We also offer paid vacation and sick time and twelve Company paid holidays per year. To help our employees plan for the future, we offer both a 401(k) retirement plan as well as a Defined Contribution Profit Sharing retirement plan. Additional benefits include life, AD&D, and LTD insurance as well as health savings account and flexible spending plans.

COMPENSATION INFORMATION

The compensation range provided is in compliance with state specific laws. Multiple factors are used to determine the actual starting rate of pay for all of our positions, including specific skills, years of experience, education, certification(s), and other job related factors.

The responsibilities of this position will involve access to information that may be considered confidential, private and sensitive. Therefore, the individual filling this position will be required to both allow and pass a background check.

NOTE: Reasonable accommodations will be made to enable individuals with special needs to perform the essential functions.