Administrative Assistant

Salary Range $55,000 - $65,000

City Experiences is seeking a Administrative Assistant for our corporate operations.

About You:

This person will be adaptable, dynamic, and embody City Experiences' RESPECT Service System.

Essential Duties & Responsibilities:

• Assist with all aspects of administrative work for certain Orlando office leadership.
• Route correspondence; draft letters and documents; collect and analyze information; initiate telecommunications as requested; provide general support to operations.
• Manage calendars and schedule meetings and travel arrangements to include flight, hotel, and car reservations.
• Submit extensive expense reports in a timely manner utilizing the internal SAP Concur reporting system.
• Welcome guests and visitors by greeting them, in person or on the telephone, answering or directing inquiries.
• Maintain and protect operations by keeping information confidential.
• Provide historical reference by developing and utilizing filing and retrieval systems.
• Record meeting discussions, keep all notes and conversations from meetings confidential in all aspects.
• Utilize Microsoft Office 365 to maintain organization of their own work and the schedule and administration of the Executives.
• Ensure operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Assist in the coordination of office staff activities and allocate resources to ensure maximal efficiency and to enable task execution.
• Monitor and establish procedures for office record keeping and ensure the confidentiality and security of data.
• Perform other duties as assigned

Requirements & Qualifications:

• Demonstrate skill and proficiency in Microsoft Office, with a high mastery of PowerPoint, Excel, Word, Outlook, SharePoint and Teams.

• Full proficiency in SAP Concur processes and submittals
• Exceptional skill in oral and written communications, including effective executive-level presentation skills; proofreading and editing.
• Demonstrate energy, drive, determination, and persistence to achieve goals
• Ability to carry out multiple assignments concurrently
• Ability to interact effectively at all levels and across diverse cultures
• Ability to adapt to changes in the external environment and organization
• Excellent planning, organizing and leadership /supervisory skills
• Strong customer service and results orientation
• Must be willing to accept changes of direction in work and priorities with a positive attitude
• Must be a proactive thinker and constantly think ahead to better serve our customers, both internal and external

Experience:

• 3-5 years of experience in executive office administration, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company.
• Previous experience in administrative or coordinator role in a hospitality or cruise environment preferred.
• Bachelor's Degree - an equivalent combination of education and experience may be substituted.

City Experiences' passion is to provide amazing experiences on land and water. Our 40-year success through organic growth and acquisitions has resulted in a portfolio of over 25+ brands that welcome upwards of 30 million guests/riders annually. If you're an enthusiastic team player who thrives in an environment where communication, creativity, and cooperation are encouraged, this may just be the opportunity for you.

The RESPECT Service System embodies City Experiences' mission, vision, values and operating principles. By creating a company culture that puts RESPECT at its core, we believe it will drive us to achieve our goal of becoming a Global Experiences and Transportation Leader.

The Company is proud to be an Equal Employment Opportunity and Affirmative Action employer. We prohibit discrimination and harassment against any applicants or employees based upon their race, color, religion, national origin, sex, age, sexual orientation, gender identity or expression, mental or physical disability, status as a protected veteran, or other characteristics prohibited by applicable law.

Additionally, we encourage all qualified applicants including those with past arrest or conviction records to apply. The Company participates in the E-Verify program in certain locations.

We encourage qualified applicants with arrest and conviction records to apply.