Staffing Operations Specialist

Bargaining unit consideration begins on 01/30/2025 and ends on 2/6/2025.

This position is 40 hours per week Monday-Friday

Summary of Position:

Under general supervision, the Staffing Operations Specialist will be responsible for intake of HR data requests for various types of hires, assessing and making decisions on each request, along with posting all positions for faculty, professional & administrative, civil service, labor represented, and student positions for all units and campuses across the University of Minnesota.

Recruiting Management 65%

• Manage all requisition tasks, including opening and closing positions, analyze information and documentation provided by the hiring unit, and ensure the posting follows collective bargaining and DEI requirements.
• Assess and identify the appropriate process based on the type of hiring request received. Make independent decisions based on each hiring request and employee group requirements.
• Responsible for processing a high volume of hiring requests while maintaining data integrity within multiple HR systems.
• Interpret and review HR policies and established procedures to solve problems and provide guidance on all hiring requests.
• Develop working relationships with departmental HR staff and managers. Advise on processes and changes needed based on hiring requests.
• Identify and resolve issues as needed. Recommend if analysis leads to process improvements or updating training materials.
• Partner with the Talent Acquisition Center of Expertise team to ensure a streamlined process for all applicants.

Problem Solving and Communication 20%

• Research and identify leading practices for internal flows which may impact multiple HR areas.
• Recommend solutions for continuous process improvement.
• Partner with various offices across UMN to develop continuous collaboration and ensure a seamless and equitable recruitment process for all candidates.
• Advise with new and existing HR staff and managers to provide recommendations and guidance on each process as needed in their role.
• May train new Staffing Operations team members.

Professional Development 10%

• Completes professional development, education, and training activities, consistent with managing the responsibilities of the position. Completes continued learning and development appropriate to work duties and for the pursuit of individual, unit, and institutional success.
• Participates in staff development based on individual need including ongoing skills training, DEI development, professional learning, service & scholarly activity, and engagement & well-being.

Other duties as assigned 5%

Required Qualifications:

• High School Diploma/GED and five years of related experience to include project management. Coursework in a related field may substitute for some years of experience.
• Effective planning and organizational skills, and ability to multitask in a constantly evolving environment
• Ability to handle interactions to provide service and to support the organization

Preferred Qualifications:

• Professional HR work experience
• PHR, SPHR, or equivalent certification
• Ability to maintain and develop inclusive relationships within, across, and external to organizational boundaries
• Focus on compliance to ensure policies, practices and procedures are upheld to maintain institutional compliance
• Experience using organizational knowledge to understand the vision, mission, and values of an organization in order to achieve success
• Knowledge of administrative and office procedures and technology systems and workplace terminology

Pay Range: $50,066 - $59,571; depending on education/qualifications/experience

Time Appointment: 75%-100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).