Administrative Assistant, Warehouse

Advantage Technical
$20.00-$28.00
United States, Georgia, Jefferson
Feb 28, 2025
Position: Administrative Assistant, Warehouse Location: Onsite. Jefferson, GA. Pay Range: $20-$28/hr. We are searching for an experienced Administrative Assistant, PDC at our Jefferson Warehouse facility. Responsible for all PDC administrative functions supporting Leadership, Salaried and Hourly employees. Monitoring services, ensuring payment for services rendered, generating required reports and following the process for purchasing agreements with service providers and suppliers. Required Qualifications: High School Diploma is required. Accounts payable experience. Vendor sourcing and management. Experience managing and creating budgets. 2-4 years of General - Executive Secretary/Administrative Assistant experience is required. Requires some level of analytical thinking as quotes, invoices and financial budgeting is a required part of this key role. Proficient computer skills: e-mail, record keeping, routine database, word processing, spreadsheets. Interpret a variety of instructions furnished in written, oral, diagram, or schedule form. SAP experience is highly preferred. Highly organized and strong attention to detail. Excellent communication skills. Key Responsibilities: Update daily, productivity man-hour sheets, once reviewed by Leadership, into the AMOS system. (30%) Obtain service quotes, set up vendors services and submit, as directed by Leadership, Purchase Requisitions (PR's) for goods and services required for the operation of the Parts Distribution Center (PDC). (35%) Maintains system data for employees in terms of active and non-active employees, agency records and processor required supplies. (5%) Monitors claims aging to ensure no claim reaches beyond 30 days without a specific reason. Communicates with dealers to ensure they are following procedure to receive claim credits. Coordinates with PDC personnel to ensure claims, returned to the PDC, are inspected for cause and verified. Acts as a Customer Service Representative by responding to Dealer inquiries for information relative to Claim status, ETA shipment information or other out of process conditions. (20%) Supports the on boarding effort of new employees by setting up access badges and system access for AMOS in terms of use of the PDA. (10%) Key Performance Indicators: Manage claims to ensure they are resolved within 30 days of submission. Monitor spend for general PDC operations to ensure we stay within compliance to budget. As a back up to the Dealer Operations Specialist, responds to routine requests for information from dealers regarding availability, ETA, errors, delivery issues and order processing status. Negotiates purchase agreements for the PDC. This could include packaging, preventative maintenance (PM's), repairs, supplies and other essential services. Performs routine data entry functions as required or outlined above in accountability section. Update productivity man-hour sheets and PDC activity reports as required. Maintain office supplies and materials related to the functioning of the PDC through and inventory and order process. I.E- Boxes, safety vests, gloves, knives, etc. Create PR's and track approval process, ensuring timely payment and processing. Inputs and electronically files invoices from vendors through the Tier 1 system. Performs other duties or Project Assignments, as required, at the direction of Management. After you have applied, download our Staffmark Group WorkNOW App to receive real-time job offers and apply for additional opportunities. You can download it from the App Store or get it on Google Play. About Advantage Technical With company roots going back over 30 years, Advantage Technical is an engineering and information technology services company and a national leader in the provision of technical resources today. These services include Staff Augmentation, Direct Placement, Project Resourcing and Outsourcing - delivered from 40 key market locations, by over 3500 specialized contractors, to over 500 clients across North America. Advantage Technical is a Best of Staffing Diamond Award winner for both Clients and Talent. For more information about the industries and services offered by Advantage Technical, please visit AdvantageTechnical.com. Advantage Technical is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact your local branch. Advantage Technical is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment. All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.