Payroll Administrator

HIRING RATE: $25.1641 Hourly

FULL HIRING RANGE: $25.1641 - $30.8270 Hourly

The City: With over 100,000 residents, the City of Allen is a dynamic and welcoming community. The City of Allen's strong economy, diverse population, great educational institutions, and quality of life make it the ideal place to work, live, and play. The City of Allen has something to offer for everyone.

The City's Mission is "to achieve excellence in managing the development of the community and in providing city services so that conditions of living and public confidence are continually enhanced."

Our employees serve the citizens of Allen with the PRIDE values. We do "Work that Matters!":

• People First - Giving priority to others
• Respect - Treating others with courtesy and dignity
• Integrity - Serving with honesty, trust, and hard work
• Deliver - Following through on commitments while exceeding expectations
• Excel - Creating an innovative and improving work environment

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Manages the configuration, updates, and testing of payroll and timekeeping applications to ensure system functionality and accuracy. Verifies the integrity of payroll data, including calculations, withholdings, and benefits, to maintain compliance and accuracy in payroll processing.
• Maintains compliance with federal, state, and local payroll regulations by staying up to date on legislative and tax changes. Assesses the impact of regulatory updates, implements necessary system and procedural adjustments, and provides guidance to stakeholders to ensure adherence to payroll compliance requirements.
• Processes payroll by auditing timesheets, hours type code and calculations, direct deposits, ACH files and reports, posting changes to payroll information, maintaining payroll and transfer journals, and communicating with IRS to provide tax, social security, and other requested information.
• Evaluates payroll updates by assessing and approving personnel action changes, including new hires, resignations, promotions, position changes, merit increases, and benefit additions and adjustments.
• Manages the payroll accounts payable batch, ensuring timely processing of child support payments, wage levies, insurance payments, and dues. This includes mailing checks, processing and filing reports, and assisting accounts payable with entering and processing AP checks.
• Generates monthly and quarterly payroll reports, including the Texas Municipal Retirement report and payment transfers, 941 reports and payments, workers' compensation, and Texas Workforce Commission reports. Submit all reports to the appropriate personnel for review and approval.
• Provides departmental and customer service support by answering payroll-related telephone calls, preparing correspondence, communicating with external and internal customers, resolving issues and complaints, and disseminating information to departments.
• Performs other duties as assigned.

Education and Experience:
Work requires broad knowledge in a general professional or technical field. A typical way to obtain the required qualifications would be:

• Bachelor's degree in Finance, Accounting, Business, or a closely related field and three (3) years of payroll-related experience.
• Associate's degree in Finance, Accounting, Business, or a closely related field and seven (7) years of payroll-related experience.
• High School Diploma or equivalent and eleven (11) years of payroll-related experience.

• Must possess a valid Texas Class C driver's license

• City rules, regulations, policies, and procedures.
• Accounting and payroll terminology and methods.
• IRS, Social Security Administration, FLSA, and EEOC guidelines.
• City transaction practices and procedures.
• Modern office practices, procedures, and equipment, including financial application software.

• Establishing and maintaining working relationships with professional and support staff, vendors, the public, and City employees.
• Providing outstanding customer service and conflict resolution.
• Operating a personal computer utilizing a variety of business software.
• Maintaining complex accounting and payroll records.
• Making arithmetical computations quickly and accurately.
• Working effectively in a high-pressure environment with changing priorities.
• Effectively communicating in both oral and written formats.

General Supervision: Work is normally reviewed upon completion, with occasional spot checks while in process, to ensure accuracy, timeliness, and conformance to established standards; autonomy is granted at the service or program level; work is subject to general and departmental policies, procedures, and guidelines.

Overall Physical Strength Demands

• Standard office environment.
• Ability to sit or stand for long periods.
• Ability to operate city or personal vehicle for business purposes.

Other Class Spec Title 2

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as needed.