Executive Assistant

At BNY, our culture empowers you to grow and succeed. As a leading global financial services company at the center of the world's financial system we touch 20% of the world's investible assets. Every day around the globe, our 50,000+ employees bring the power of their perspective to the table to create solutions with our clients that benefit businesses, communities, and people everywhere.

We continue to be a leader in the industry, awarded as a top home for innovators and for creating an inclusive workplace. Through our unique ideas and talents, together we help make money work for the world. This is what #LifeAtBNY is all about.

We welcome you to apply! When applying to this general posting, our expert BNY Talent Acquisition Team may also review your resume for consideration across other open roles within the company.

We are seeking future team members for our Executive Assistant located in Lake Mary, FL, Hybrid positions.

In this role, you will make an impact in the following ways:

• The qualified individuals will be responsible to service the day to day needs the client relationship, including answering general questions, reviewing paperwork, resolving time sensitive issues by working with appropriate internal departments and/or other parties and assisting with process improvements.
• Responsible for working productively and professionally with peers and/or other team members to help service clients.
• In addition to post, faxing, room booking, car booking and on-boarding/off-boarding of new starters/leavers, the candidate will need co-ordinate travel.
• Assist with reconciliations of Travel & Expenses onto online system and present for payment.
• The candidate may also be required to prepare and/or assist with creating presentations, charts/graphs, databases, spreadsheets, and materials for meetings.
• The candidate will be responsible for updating a variety of shared spreadsheets and databases therefore attention to detail is critical in this role.
• The individual also leads all efforts related to Representative Office management needs by working closely with the Representative, including preparation of regulatory reporting, internal accounting reporting, following up the cash and bank accounts, keeping the internal book entries and regular monthly expense reporting, meeting compliance related requirements, organizing purchases for the office, cleaning, premise related tasks, etc.

To be successful in this role, we're seeking the following:

• At least two years of administration experience required.
• The applicant should be detailed oriented and organized.
• Must have the ability to multi-task in a fast-paced environment.
• Strong commitment and dedication to client service, with customer service experience a plus.
• Must have exceptional oral and written communication and interpersonal skills.
• Must be extremely organized and detail-oriented with the ability to balance many tasks.
• Strong PC skills - Intermediate Excel (proficient knowledge of MS Word, Excel, and PowerPoint; knowledge of Lotus Notes preferred) Knowledge of general office procedures (e.g. filing, post, faxes, correspondence, arranging meetings) Excellent telephone manner Tact and good judgement in confidential situations and the ability to interact at all levels.

BNY Mellon is an Equal Employment Opportunity/Affirmative Action Employer. Minorities/Females/Individuals with Disabilities/Protected Veterans. Our ambition is to build the best global team - one that is representative and inclusive of the diverse talent, clients and communities we work with and serve - and to empower our team to do their best work. We support wellbeing and a balanced life, and offer a range of family-friendly, inclusive employment policies and employee forums.

At BNY, our culture speaks for itself. Here is a few of our awards:

• America's Most Innovative Companies, Fortune, 2024
• World's Most Admired Companies, Fortune 2024
• Human Rights Campaign Foundation, Corporate Equality Index, 100% score, 2023-2024
• Best Places to Work for Disability Inclusion, Disability: IN - 100% score, 2023-2024
• "Most Just Companies," Just Capital and CNBC, 2024
• Dow Jones Sustainability Indices, Top performing company for Sustainability, 2024
• Bloomberg's Gender Equality Index (GEI), 2023

Our Benefits and Rewards:

BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.

BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.