Executive Assistant

McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve - we care.

What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow's health today, we want to hear from you.

The Executive Assistant will be experienced in handling a wide range of administrative and executive support-related tasks for 1 Senior Vice President in technology and select members of their Lead Team.

The individual will be a highly resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. He/She will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Duties include organizing schedules, coordinating information and being in contact with all persons concerned. Act as the liaison between the SVPs & VPs, the company's other departments and external key clients.

Specific Responsibilities

* Keep the Senior Vice President's agenda to date, plan and remind them of meetings;

* Organize trips (flights, hotel, restaurant, car reservation...);

* Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.

* Anticipating the executives' needs and proactively bringing together appropriate people and resources to support the executive in addressing these issues.

* Works closely with the SVP to keep him informed of upcoming commitments and responsibilities, and follows up as appropriate

* Responsible for content of town halls and other large team meetings

* Maintain org charts (powerpoint expertise) and track budget for the VP team activities

Administrative Duties

* Participate in the preparation, revision, writing, translation, if necessary, and production of presentations;

* Writing and transmission of all general or confidential correspondence for the Senior Vice President;

* Participate in the preparation and maintenance of files for the SVP;

* Filtering of calls and mail. Write routine letters and follow up on correspondence;

* Prepare expense accounts and submit them for approval;

* Welcomes guests and customers by greeting them, in person, video or on the telephone; answering or directing inquiries.

Reporting Process & Coordination of Activities

* Complete and update the different period-end reports verify department expenses and identify discrepancies;

* Maintains customer confidence and protects operations by keeping information confidential.

* Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

* Handles matters expeditiously, proactively and follows through on projects to successful completion, often with deadline pressures.

* Attend daily / weekly meetings for each department and provide updates to the VP.

Position Requirements:

* Experience in a similar position supporting Executive level positions;

* Excellent grammar in English

* Advanced knowledge of the MS Office suite;

* Ease with numbers and experience with document presentation;

* Precise and efficient;

* Ability to work with minimum supervision;

* Ability to plan, organize and manage activities according to priority;

* Ability to work in cooperation with a team and to communicate effectively with internal and external clients;

* Very strong interpersonal skills and the ability to build relationships with stakeholders, including leaders, all staff, contractors and clients

* High level of professionalism and demonstrated ability to handle confidential information accordingly is crucial in this role

* Sense of urgency and ability to work under pressure;

We are proud to offer a competitive compensation package at McKesson as part of our Total Rewards. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. The pay range shown below is aligned with McKesson's pay philosophy, and pay will always be compliant with any applicable regulations. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered. For more information regarding benefits at McKesson, pleaseclick here.

Our Base Pay Range for this position

McKesson is an Equal Opportunity Employer

McKesson provides equal employment opportunities to applicants and employees and is committed to a diverse and inclusive environment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age or genetic information. For additional information on McKesson's full Equal Employment Opportunity policies, visit our Equal Employment Opportunity page.

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