Senior Program Coordinator, TB/HIV

The Foundation

We are the largest nonprofitfighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we're committed to creating an environment for you to thrive both personally and professionally.

The Team

YOUR ROLE

The Senior Program Coordinator is responsible for coordination, implementation, and maintenance of a wide range of projects and activities in support of the life cycle of grants and contracts. Coordinates, develops, and manages a portfolio of investments, with an emphasis on processes and systems, initial investment due diligence, and timeline management. Investment portfolio may contain a range of investment complexity. In support of programmatic strategic goals, may provide or support budget oversight and planning, financial analysis and reporting, and process management for the portfolio of investments, which may include grants, contracts, and program related investments (PRIs).

This is a Seattle-based role and reports to the Deputy Director, Strategy, Planning and Management

WHAT YOU'LL DO

- Grant and Contracts Coordination: Coordinate the end-to-end grants and contracts processes with internal parties (i.e. program team, business partners, and accounting department) and external parties (i.e. grantees, contractors, and vendors) within the investment systems. Shepherd the development, management, and close out of grants and contracts. Coordinate contracts, including tracking of invoicing and deliverables, receipt of required reports, and monitoring expenses.

- Grants and Contracts Administration: Work with program officers, grantees, contractors, vendors, and business partners during early stages of investment making (e.g. assist in investment structuring, send out requests for proposals, drive key deadlines for submissions and revisions, coordinate the consolidation and resolution of feedback). Assist with grant management and evaluation by requesting and reviewing written materials (including grant summaries and reports). Conduct budget analyses for grant and contract proposals and grant annual reports to ensure consistency with project objectives and alignment with strategic priorities.

- Data Input, Management, and Analysis: Manage data for all grants and contracts in investment management system and SharePoint sites. Provide detailed financial analysis of portfolio and ensure data integrity to support team's financial decision making. Work with Program Manager and Program Officers to keep all pertinent information accurate and up to date for reporting and analysis. Serve as point-person regarding budget needs and individual investment portfolio management.

- Initiative Portfolio Management: Monitor/Manage progress of an initiative portfolio against anticipated payout. Track programmatic goals and results in coordination with leadership. Develop relationships with key internal and external partners. Work with leadership to develop processes and tools for performance management.

- General: Serve as liaison across multiple internal teams. Support new hire onboarding on investment workflow and data systems. Potentially able to support additional team projects as assigned by the Program Manager and work with colleagues on the TB & HIV business team on general coordination and investment portfolio management. Acts as subject matter expert on processes, tools, systems, and templates and provides training, ongoing coaching, and process change support to program team and external partners to ensure successful adoption and sustained use.

YOUR EXPERIENCE

- Bachelor's degree and 5+ years of experience, or equivalent experience.
- Experience in one or more of these areas strongly preferred: project management, portfolio management, program management, financial management, financial reporting, non-profit or related industry, and/or business experience.
- Able to work with flexibility, efficiency, and diplomacy in a fast-paced, challenging environment. Open to rapid change and able to learn new things quickly. Able to distill what is needed next, even without expertise in programmatic content.
- Demonstrates effectiveness influencing a diverse range of individuals and teams without explicit authority.
- Ability to manage multiple and competing demands and establish priorities.
- Recognizes complexity and assesses risks and alternatives in light of competing requirements and incomplete knowledge.
- Understands basic investment rules, regulations, policies, processes, and practices and can advise when they are applicable. Is an expert in all phases of investment-making, and engages stakeholders and decision-makers, as needed.
- Ability to effectively communicate with a range of external partners (i.e. technical experts, finance and contract managers, program managers, executive leadership, etc.).
- Demonstrates expert knowledge of, and ability to work across multiple investment-making systems, in Excel, SharePoint, and other web-based software applications. Basic SharePoint site administration skills, including metadata tagging, document view creation, archiving, and creating and maintaining confidential files.
- Ability to travel 10% of the time.
- Must be able to legally work in the country where this position is located without visa sponsorship.

The salary range for this role is $44.70 to $67.02 USD per hour. As a mission-driven organization, we strive to balance competitive pay with our mission and new hires are typically brought into the organization at a salary range between the minimum and the midpoint salary range. Actual placement in the range will depend on a candidate's job-related skills, experience, and expertise, as evaluated during the interview process.

#LI-LF1

Hiring Requirements

As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.

Candidate Accommodations

If you require assistance due to a disability in the application or recruitment process, please submit a request here.

Inclusion Statement

We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion - of voices, ideas, and approaches - and we support this diversity through all our employment practices.

All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.