Firm Support Specialist

Forvis Mazars, LLP
United States, Indiana, Indianapolis
201 N Illinois St Ste 700 (Show on map)
Mar 06, 2025
General information Name IFS - Operations - Firm Support Specialist Posting Title Firm Support Specialist Ref # 2234673 Date Published Wednesday, March 5, 2025 City Indianapolis State Indiana Country United States Job Category Internal Firm Services Office Firm Support Services (Forvis) Advertised Location US-IN-Indianapolis Working time Full Time Description & Requirements As a Firm Support Specialist, your key role is to create a welcoming and professional first impression by greeting clients and guests who arrive at our Forvis Mazars office. Additionally, you will assist our partners and staff in various administrative capacities. Timely arrival and effective communication skills are necessary along with a dedication to providing unmatched client service. How you will contribute: Answering calls and greeting clients and guests at the front desk Coordinating outgoing and incoming mail, including mail and fax distribution Maintaining FedEx/UPS and other supplier accounts Maintaining common spaces (e.g., meeting rooms, lobby, break room, etc.) Coordinating conference room schedules and preparing for meetings Assisting in other administrative functions (filing, typing, proofreading, tax processing support, etc.) Other duties as assigned We are looking for people who have Forward Vision and: Excellent customer service and communication skills Attention to detail and strong organizational skills while working under target dates Ability to manage projects and is a self-starter Minimum Qualifications: A High School Diploma or equivalent, Additional college education preferred Previous work experience in a professional office environment At least 2 years of experience answering a multi-line phone system Proficiency with Microsoft Office Suite and Adobe programs #LI-IND #LI-JB1