Events Specialist

We have an exciting opportunity for an Event Specialist at UL Research Institutes and UL Standards & Engagement. This is a hybrid opportunity based in our Evanston, IL OR Washington, DC office.

The Events Specialist plans, coordinates, and executes various events, such as conferences and workshops, to ensure seamless execution and exceptional experiences for attendees. The Events Specialist manages all aspects of event planning, from conception to post-event evaluation. The Events Specialist collaborates with cross-functional teams, vendors, and stakeholders to deliver successful events that align with the organization's goals and objectives

UL Research Institutes and UL Standards & Engagement

At UL Research Institutes (ULRI) and UL Standards & Engagement (ULSE), we expand the boundaries of safety science to create a more secure and sustainable world. For more than a century, we have studied the unintended consequences of innovation, designed solutions to mitigate risk, created new safety standards and shared our findings with academia, scientists, manufacturers, and policymakers across industries. We identify critical safety and sustainability issues, asking tough questions because we believe a safer world begins with knowledge.

What you'll learn and achieve:

As the Events Specialist you will play a key role in the rapid growth of UL as you:

• Conceptualize, plan, support, and execute a wide range of events, including conferences, seminars, workshops, including the development of event concepts, themes, and objectives that align with the organization's branding and messaging.

• Create comprehensive event timelines, budgets, and project plans.

• Source and negotiate with vendors, suppliers, and venues to secure necessary resources, such as catering, audiovisual equipment, decorations, and transportation, coordinating all event logistics, including setup, signage, registration, seating arrangements, and guest accommodations.

• Collaborate with the communications team to create event promotion strategies, including social media campaigns, email campaigns, and other relevant channels.

• Manage event registration processes and databases, ensuring accurate attendee information and handling inquiries and facilitate check-in and registration processes on the day of the event.

• Oversee on-site event operations, ensuring all elements run smoothly and addressing any unforeseen issues, coordinating the work of event staff, volunteers, and vendors during the event.

• Assist in curating event agendas, sessions, and workshops to deliver engaging and valuable experiences for attendees.

• Coordinate with speakers and presenters to ensure their logistical needs are met.

• Collect and analyze feedback from attendees, staff, and stakeholders to assess the success of the event and identify areas for improvement, and prepare post-event reports that include attendance data, budget analysis, and insights for future events.

• Develop and manage event budgets, tracking expenses and ensuring adherence to financial guidelines.

• Perform other duties as assigned

What you'll experience working at UL Research Institutes and UL Standards & Engagement: We have pursued our mission of working for a safer, more secure, and sustainable world for nearly 130 years, embedding conscientious stewardship into everything we do.

• People: Our people make us special. You'll work with a diverse team of experts respected for their independence and transparency and build a network, because our approach is collaborative. We collaborate across disciplines, organizations, and geographies to build the global scientific response that today's global challenges require.

• Interesting work: Every day is different for us here. We see what's on the horizon and use our expertise to build the foundations of a safer future. You'll have the opportunity to push the boundaries of human understanding as part of a team working to advance the public good.

• Grow and achieve: We learn, work, and grow together through targeted development, reward, and recognition programs.

• Values. Four core values guide our work: collaboration, respect, integrity, and beneficence. By living our values, we inspire the trust essential to fulfilling our mission and foster the partnerships that enable us to pursue a beneficent future in which we all can thrive.

• Total Rewards: All employees at UL Research Institutes and UL Standards & Engagement are eligible for bonus compensation based on the level of the position. We offer comprehensive medical, dental, vision, and life insurance plans and a generous 401k matching structure of up to 5% of eligible pay. Moreover, we invest an additional 4% into your retirement saving fund after your first year of continuous employment. Depending on your role, you may be able to discuss flexible working arrangements with your manager. We also provide employees with paid time off, including vacation, holiday, sick, and volunteer days.

What makes you a great fit:

While no one candidate will embody every quality, the successful candidate will bring many of the following professional competencies and personal attributes:

• Strong knowledge and experience with event management and coordination.

• Demonstrated experience in event management, coordination, and event logistics support.

• Excellent project management, organizational, and problem-solving skills.

• Excellent written and oral communication skills.

• Strong attention to detail, focus on quality, speed, and outcomes, and willingness to both lead the work and execute.

• Positive and collaborative attitude and interpersonal skills to work effectively with leaders and colleagues across the organization.

• Proficiency in MS Office and CVENT

Professional education and experience requirements for the role include:

• Bachelor's degree in event management, marketing, communications, or a related field.

• Minimum 4years of experience in planning and executing events of varying scales.

• Experience planning events with non-profit or government attendees preferred

About UL Research Institutes and UL Standards & Engagement

UL Research Institutes and UL Standards & Engagement are nonprofit organizations dedicated to advancing safety science research through the discovery and application of scientific knowledge. We conduct rigorous independent research and analyze safety data, convene experts worldwide to address risks, share knowledge through safety education and public outreach initiatives, and develop standards to guide safe commercialization of evolving technologies. We foster communities of safety, from grassroots initiatives for neighborhoods to summits of world leaders. Our organization employs collaborative and scientific approaches with partners and stakeholders to drive innovation and progress toward improving safety, security, and sustainability, ultimately enhancing societal well-being.