Accountant

Jayhawk Global is an education innovation center that advances and delivers non-traditional forms of learner engagement, including online degree programs, professional and workforce development, certifications, competency-based educational offerings, credit for prior experience, employee training, and enrichment learning. Jayhawk Global's mission is both internal, working collaboratively with all KU academic schools and departments, and external, serving all 105 Kansas counties, 50 U.S. states, and over 40 countries. The units in Jayhawk Global include Extended Learning (including the Aerospace Short Course Program, Professional Programs, and the Osher Lifelong Learning Institute), the Kansas Fire & Rescue Training Institute, Jayhawk Flex, Jayhawk Online, and the Center for Online & Distance Learning.

As an education innovation center, Jayhawk Global is tasked with developing and delivering self-supporting programs. This position assists Jayhawk Global units with business operations and financial management, analysis, and reporting for effective assessment of financial viability and mission value.

The accountant position is part of a Jayhawk Global administration team. This position is responsible for providing timely, professional service through a variety of fiscal tasks, including transaction processing, accounts receivable, reconciliations, reporting, and analysis utilizing the University's financial systems. The Accountant applies generally accepted accounting principles and procedures in working with specialized accounting records and reports. This position is responsible for the preparation of statements and reports relating to Jayhawk Global. The ideal candidate will provide quality customer service to internal and external clients, exercise good judgment, continually prioritize, have strong organizational skills, accuracy and attention to detail. The candidate should be technology-oriented, able to build relationships with supporting departments on the main campus, and a desire to work in a dynamic, innovative environment.

KU offers great benefits to employees with up to 176 hours of paid vacation per year, 96 hours of sick leave earned per year, nine paid holidays plus one discretionary day, a retirement program, medical & dental insurance, life and disability insurance, other benefit plan options, and State of Kansas discounts offered by various vendors. KU also offers employees educational and professional development opportunities.

Tuition assistance offers up to 12 credit hours per year for employees and Employee Dependent Tuition Assistance Scholarship (EDTAS) award opportunities! Details and additional KU Benefits information are available at: Tuition Assistance | KU Benefits

KU's excellence results from the rich tapestry of experiences, perspectives, and backgrounds of our faculty, staff, students, and colleagues from across our nation and the globe. At KU, we invest in continuous learning and growth by creating a climate where people engage in respectful dialogue and debate and support each other's success. We foster a culture of care where each person is seen, heard, and valued. When people feel a true sense of belonging, we believe they are better able to reach their full potential and achieve remarkable things.

35% - Financial Analysis, Tracking, Reporting and Processing

• Submit monthly journals for cost allocation (marketing, registration transfers, credit card fees, etc.), journal corrections.
• Assist staff with University financial systems and generating unit-specific financial reports.
• Submit requests for payroll combination codes.
• Oversee clearing cost centers for credit card fees and postage.
• Analyze and reconcile university transactions as needed.
• Organize and maintain administrative and financial files.
• Assist with other accounting-related projects and tasks as needed.
• Work towards continuous improvement on unit's business procedures and tasks.

35% - Accounts Receivable & Deposits

• Take incoming calls, messages and emails regarding customer accounts; apply payments to outstanding receivables, including checks, cash, credit cards, wires, and internal settlements.
• Reconcile A/R balances, run month-end reports, and send late letters for delinquent accounts.
• Make cash and check deposits with the bank.
• Reconcile payments and submit detailed deposit information to KU for all transactions processed through JG's registration software.
• Troubleshoot problems and liaise with Jayhawk Global and other KU units to resolve questions.
• Provide feedback on and suggest changes or updates to departmental policies and procedures.

25% - Accounts Payable and Procurement

• Monitor and process (code and upload) vendor payments, including monthly payments on procurement cards.
• Process supplies orders through KU procurement systems.
• Process and monitor expenses, including travel reimbursements and routine charges.
• Process purchase requests through appropriate systems (KU's FITC system, Endowment).
• Assist staff with travel, procurement, and p-card questions and forms.

5% - Other Duties as Assigned

• Other activities/duties may involve serving on various committees and working in individual and team settings to accomplish overall Jayhawk Global program goals.
• Adhere to University of Kansas, KU Professional & Continuing Education and State of Kansas policies and procedures.

In addition to the online application, the following documents are required to be considered for this position:

• Cover letter describing how you meet the required and preferred qualifications.
• Resume
• List of three (3) professional references

Only complete applications will be considered.

Application review begins Monday, March 24, 2025, and will continue until a qualified candidate has been identified.

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52,000

Monday through Friday 8am to 5pm

Monday March 24, 2025

Monday May 5, 2025