Administrative Specialist

Full time Monday - Friday

Reporting to the Director of TRIO Student Support Services, this position provides a key administrative role in the overall functioning of the department, and interacts with multiple constituents including students, staff, faculty, parents, and others in a fast-paced, student-centered environment.

This position will provide administrative support for the TRIO Student Support Services department and staff.

* Greets visitors to the office, answers the department phone line, and monitors department email account.
* Provides information regarding Department and Departmental policies to current students, faculty, and staff and perspective students/parents. Provides solutions for faculty, staff and students requesting assistance in a wide-range of situations.
* Monitors, researches and orders department supplies, subscriptions, and organizational memberships. Processes paperwork for all purchases, event expenditures, and travel requests and expenses.
* Updates confidential student database and SSS student records in University content management system.
* Downloads and processes new applications for SSS program. Update and monitor Recruitment database for accuracy and completeness.
* Maintains confidential staff personnel folders and other sensitive information related to departmental functions.

* Assists with planning student events and workshops.

Periodic Duties/Recurring at Fixed Intervals:
* Reconcile multiple departmental budgets
* Reconcile departmental procurement cards
* Audit ACCESS database for accuracy and completeness
* Audit student folders for accuracy and completeness
* Process timesheets for staff and student employees.
* Update equipment, key and furniture inventories

Education/Experience:Associate's Degree plus two year of experience required.

Skills: Experience with student information databases, in depth knowledge of Microsoft Office software, expertise in budgeting software, knowledge of SAP, and understanding of university policy and procedures. Excellent customer service skills, strong attention to detail, and ability to handle multiple tasks with minimal supervision.

Special consideration will be given to applicants with backgrounds similar to project participants.

Any candidate who is offered this position will be required to go through a pre-employment criminal background check as mandated by state law.