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Operations and Finance Manager, Payne Institute for Public Policy

Colorado School Of Mines
$70,000
paid holidays, retirement plan
United States, Colorado, Golden
Apr 16, 2025
Operations and Finance Manager, Payne Institute for Public Policy Posting Number: JR106502 Location: Colorado Engineering a world of possibilities The Payne Institute for Public Policy is hiring for an Operations and Finance Manager to help oversee the Institute's day-to-day administrative operational needs. Administration 28% Assist the Management with operational oversight and manage day-to-day operations. Essential functions include, but are not limited to: Ensure the Institute and University mission, values, guidelines, policies & procedures are implemented & maintained. Support the Executive Team with management and coordination of projects through utilization of project planning tools. Manage the calendar, which includes coordination and scheduling of various meetings, communicating with both internal and external constituents, finding appropriate meeting space, ensuring technology and printed materials are ready for meetings and taking minutes at meetings when appropriate. Complete all necessary reports and/or utilize MAPS when appropriate. Make sure all expense reports are processed in a timely and accurate manner and ensure that expenses are allocated to the correct accounts. Coordinate procedures and actions to maintain smooth operation of office. Help to coordinate planning and executing Payne Institute events. These responsibilities include: planning and organizing; knowledge of budgets; issuing invitations; making catering and other expenditure decisions and reservations, attending the events and coordinating event operations as needed. Schedule hotel reservations, business meetings, catering, and travel accommodations for visitors. Manage and support student employees that may be hired by the office. Fiscal Support and Analysis 28% Financial analyses, variance analyses, and management of office-specific revenues and expenses including creates and analyzes financial reports of the programs and initiatives with projections. Preparation and oversight of budget requests that are accurate, strategic and take known variables into account. Communicate needs and priorities clearly and effectively to institute executives. Identification and manage on behalf of the institute executives on issues of significant financial or budgetary consequence. Taking lead on budgeting with consultation with upper management and coordination of all budgets at the Payne Institute. Including: balancing of funds, future spending allotments, etc. Contracting 16% Work with HR to ensure employee contracts are up to date. Manage project invoices, and other financial tasks. Liaise with procurement and ORA to ensure all payments are received. Preparation and oversight of budget requests that are accurate, strategic and take known variables into account. Make recommendations on needs and priorities clearly and effectively to institute executives. Including: execute payroll reallocations, payroll actions, etc. Identification and coordination with institute executives on issues of significant financial or budgetary consequence. Engagement Manager 28% Take lead in management tool, Monday.com. Train stakeholders on Monday.com for sales pitch opportunities. Build and maintain relationships with stakeholders, clients, donors, and campus community. Support fundraising and growth initiatives for the Initiative with our growth/sales lead and our Program Directors and Managers. Work with the Mines Foundation to create funding opportunities and engage with the identified potential clients for funding opportunities. Foster relationships with external stakeholders to make sure deliverables have met requirements and the research findings have been completed. Support Initiative Directors and Managers for particular event planning when public engagement for funding takes place. Attend all funding sales calls and conduct sales pitches on behalf of the Institute. Maintain website updates related to engagement initiatives. Develop and execute engagement strategies to enhance long term partnerships. Build and maintain cross department collaboration on campus and ensures alignment with Payne Institute's mission. Track engagement metrics and provide analysis for improvement to the Institute. About Mines & Golden, CO When the world looks for answers, the world looks to Mines. Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines' scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 38 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2023). Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backgrounds. At the same time, Mines faculty members are pushing their fields in new directions, whether that's manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as a R1 "Very High Activity" research institution by Carnegie, a notable feat for any university but particularly one of our size. Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world's problems and educating the next generation of change makers? Are you an individual who values a diverse and inclusive community, where our different perspectives, experiences and cultures enrich the educational and work experience? Look to Mines. Equal Opportunity Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety. Annual Rate $70,000 Mines takes into consideration a combination of candidate's education, training and experience as well as the position's scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees. In addition to the amazing benefits mentioned below, Mines continues to show its dedication to its employees by offering an 11% employee contribution through our Mines Defined Contribution Plan and an incredible 12% employer contribution with immediate 100% vesting for our Administrative Faculty positions! Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes: Flexible health and dental care options Generous sick/vacation time: 13 paid holidays per year - including a week-long winter break for entire campus. Fully vested retirement plan on first day of employment, with generous employer contribution Tuition benefits (6 credits per year for employees, 50 percent discount for dependents) Free RTD Ecopass All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state-of-the-art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits. How to Apply This posting will close on Sunday, April 20, 2025. Applicants will be asked to complete an online application and upload a resume. References will not be collected or contacted until later in the selection process and the candidate will be informed before that contact is made. Contact Dorie Gelber, Human Resources, at dorie.gelber@mines.edu with any questions about this opportunity. Background Investigation Required Prior to Start Accommodations - It is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants with disabilities to promote diversity and inclusion at Mines. To meet this goal, Mines will make reasonable accommodations during the employment selection process and within our working environment. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on our site as a result of your disability. You can request a reasonable accommodation by contacting our Human Resources team at hr@mines.edu or 303.273.3250 for assistance. Colorado's premier engineering and applied science university for 150 years and counting Apply online at https://mines.wd1.myworkdayjobs.com/en-US/Mines_Careers/job/Colorado/Research-Support-VI_JR106502 jeid-228f6361aa7d1c419c08a8dc1571f3e5