Payroll Director

The primary purpose of this position is to provide direction and oversight for the University Payroll Office. This incumbent establishes and oversees payroll processes, procedures and policies, designs short-term and long-term strategies to achieve continuous improvement and efficiencies in payroll operational deliverables. The Director must stay abreast of all payroll laws and regulations, ensuring compliance with federal, state and university requirements.

The incumbent is responsible for the production and timely delivery of two payrolls (monthly and bi-weekly). Ensuring that payroll disbursements are made based on the approved schedule, payroll disbursements are properly recorded, and that related legal requirements are in compliance, including tax reporting and internal financial reconciliations.

The Director leads and supervises the payroll team, and holds the primary responsibility for goal setting, planning, and personnel management for the University Payroll Office. Providing training and development opportunities to maintain high-performance standards.

The incumbent will also be responsible for ensuring that the payroll office meets and exceeds the definitive list of payroll key performance indicator metrics, goals, and performance measures associated with the Service Level Agreement. The Director will adhere to agreed-upon policies, procedures, and timelines, defined in the payroll calendar developed as a reference for the processing of payroll-related activities that are to be performed by the campus payroll office. This position is responsible for the disbursement of W-2s and reprints as needed, as well as the timely annual payment and accurate campus distribution of cost for unemployment insurance.

This position will also serve as the university tax compliance officer for employment to ensure that all earnings of non-resident alien ( NRA) and resident alien (RA) employees are taxed accurately. Utilizing Sprintax software to ensure terms outlined in tax treaties are followed according to the treaty agreement between the United States and specific countries. This position is responsible for assuring full compliance with IRS, and Social Security Administration ( SSA), including FICA and Medicare exemption regulations.

The incumbent ensures that each quarterly Form 941 and NC-5Q are completed, signed and mailed timely to avoid penalty. Manages the payroll-related fiscal and year-end reconciliation checklist and completion of actions. Ensures the appropriate payroll staff member maintains payroll account reconciliations by established monthly deadline schedule (15th or 30th).

The Director represents the office and serves as a resource by participating in various University forums, projects, and committees.

Execute payroll cycle from gross to net calculation (Dis 40) to payroll update (Dis 60)

Manage check and Direct Deposit control documents to avoid duplicate numbers

Produce and transmit Direct Deposit ACH file to Bank

Execute and transmit all outbound interfaces

Complete payment reconciliations

Initiate 3rd party payments to vendors via core banking

Initiate payroll funding and tax payments via core banking

Initiate EFTPS transfers

Ensure all required reports are produced and reconciliations completed

Perform "year-end, year-round" reconciliations after every payroll
Provide ACH Notifications of change ( NOC) report for actions returned deposits or correction requests

Process all adjustments to payroll each month

Prepare 941 and NC-5Q returns quarterly

The University Payroll Office is organized as a unit within the Division of Business and Finance, and its responsibilities are directly reported to the Assistant Vice Chancellor for Business and Finance/Comptroller.
The University Payroll Office has functional responsibility for all NC A&T State University payrolls and the accounting functions related to payroll. Payroll is responsible for administering timely payroll processing, adhering to federal, state, and university regulations that result in salary compensation for pay distributed via direct deposit or check, and reconciling and remitting certain benefits and other deductions. The Payroll Office is also responsible for ensuring that the University fully conforms with tax compliance rules and regulations governing payments to foreign national employees.

The University Payroll Office is also responsible for ensuring that the University is in full compliance with Internal Revenue Service ( IRS), and rules and regulations governing payments made to non-resident aliens ( NRA) by other federal agencies.

Approximately 4500 payroll checks/direct deposit statements are processed each month. Therefore, the payroll staff works very closely with Human Resources, the Office of Academic Budget and Personnel (Provost unit), Contracts and Grants, and the Budget Office to ensure employees' pay is correct.

A high level of knowledge and accuracy is demanded in the processing of payrolls to reduce errors and limit audit findings. The Payroll is the last line of defense for any improper salary payments and incorrect salary or benefit charges to departmental accounts. Therefore, the Payroll staff works very closely with Human Resources, the Provost's EHRA unit, Contracts and Grants, and the Budget Office to ensure accuracy.

Bachelor's degree with 12 credit hours of accounting coursework; or Associate's degree in Accounting; or Associate's degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Graduation from a four-year college or university with an accounting or business-related major, or an Associate Degree in Accounting or Business Administration and six years of payroll accounting or an equivalent combination of education and experience. Supervisory experience and knowledge of federal and state tax rules and regulations, tax treaties and visas, and strong research and analytical skills are required.

You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.

Employee Benefits available to NC A & T permanent employees include the following and more;