Executive Assistant to the Deans

University of Arkansas
United States, Arkansas, Little Rock
2801 South University Avenue (Show on map)
May 01, 2025
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for "Find Jobs for Students". All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page. Closing Date: 05/17/2025 Type of Position:Professional Staff - Project/Program Administration Workstudy Position: No Job Type:Regular Work Shift: Sponsorship Available: No Institution Name: University of Arkansas Clinton School of Public Service The Clinton School is a multidisciplinary program that promotes a vision of world leaders who work with others to build healthy, engaged and vibrant communities. The mission of the School is to educate and prepare professionals in public service who understand, engage, and transform complex social, cultural, economic, and political systems to ensure equity, challenge oppression, and effect positive social change. Located on the campus of the William J. Clinton Presidential Center in Little Rock, Arkansas, the school offers the first Master of Public Service (MPS) degree in the nation. For more information see our website at clintonschool.uasys.edu. If you have a disability and need assistance with the hiring process, please submit a request via the OEOC website. Applicants are required to submit a request for each position for which they have applied. For general application assistance or if you have questions about a job posting, please contact Dr. Susan Hoffpauir at sahoffpauir@clintonschool.uasys.edu. Department:Clinton School of Public Service Department's Website: https://www.clintonschool.uasys.edu Summary of Job Duties:This full-time, benefitted position serves as the executive assistant to the dean for the Clinton School of Public Service. They assist the Dean's office through schedule management, coordination and management of administrative duties, and provide support for faculty through information requests, report productions and administrative duties. Duties and Responsibilities: Assist the Dean through schedule management and other administrative duties. Maintain up-to-date accurate calendar for Dean's schedule. Provide clerical support. Manage/order events at Dean's request. Coordinate and submit required business processes for the dean including reimbursements, travel arrangements, etc.. Ensures confidentiality of information and safeguards the security of data and records. Types and proofreads correspondence, reports and forms; corrects grammar and formats errors; drafts brief correspondence of a routine nature. Acts as the primary point of contact for external and internal stakeholders and responds to inquiries. Provide support for associate dean through information requests, report productions and administrative duties. Produce yearly reports and clerical support for the associate dean. Attend and document faculty meetings. Maintain up-to-date accurate calendar for associate dean's schedule. Provide assistance to faculty upon direction from associate dean. Complete special projects at the direction of supervisor. Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others. Qualifications: Minimum Qualifications: Associate's degree from an accredited institution At lest three years of administrative support experience Preferred Qualifications: Experience in providing administrative support to an Executive Level leader Experience managing multiple executive-level schedules/calendars that require high-level organization and attention to detail with a constant rearranging of priorities Experience working in higher education Additional Information: Salary Information: $50,000 - $60,000 Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume Optional Documents: Proof of Veteran Status Special Instructions to Applicants: Recruitment Contact Information: Benita Norwood 501-683-5735 bnorwood@clintonschool.uasys.edu Leslie Pound pound@uark.edu All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Pre-employment Screening Requirements:Criminal Background Check, Sex Offender Registry The University of Arkansas Clinton School of Public Service is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity:Manipulate items with fingers, including keyboarding Frequent Physical Activity:Sitting, Standing Occasional Physical Activity:Lifting Benefits Eligible:Yes