Human Resources Administrative Assistant

OVERVIEW:

The Human Resources Administrative Assistant is responsible for the overall functioning of HR processes and policies at Harbor Light Center.

DUTIES AND RESPONSIBILITIES:

• Assist in preparing rationale and information for DHQ and The Salvation Army Mission Manager
• Maintain and update employee notice and information boards
• Maintain an updated organization chart, telephone extension directory, and employee database
• Ensure the accuracy of bi-weekly payroll
• Remain informed on Human Resource requirements and guidelines
• In collaboration with GSDHQ - HR issue, track and submit all performance appraisals
• Coordinate all recruitment, selection, onboarding, and offboarding activities
• Work with managers to mitigate/improve staffing challenges and develop human resource departmental goals, objectives, and tools
• Update job descriptions with current qualifications, grants, contracts, and licensure requirements
• Coordinate all learning, development, health, and safety activities
• Ensure employees, volunteers, interns, and other personnel have clear backgrounds
• Coordinate training, compliance, and adherence to all Salvation Army requirements
• Oversee discrepancies in payroll records, employee timesheets, and worker's compensation claims
• Oversee job status, job titles, and exemptions
• Other related duties as required

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent (required)
• CA driver's license (required)
• Experience working in Human Resources (2 years required)
• Associate degree (preferred)
• Experience with Microsoft programs
• First Aid and CPR certification (within first fourteen days of employment - company provided).
• Tuberculosis clearance (within first seven days of employment - company provided)

SKILLS AND ABILITIES:

• Ability to be confidential
• Ability to multi-task
• Excellent organizational skills
• Ability to work with a highly diverse population
• Ability to work independently with minimal supervision

PHYSICAL REQUIREMENTS:

• Ability to lift up to 25 lbs. (usually file boxes)

EQUIPMENT USED:

• Modern Office Equipment and Relevant Software

ADA Statement:

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result.

Acknowledgment of Religious Purposes of The Salvation Army:

Please note that The Salvation Army has a religious purpose and status as a church. We ask our employees that they do nothing to their relationship with The Salvation Army to undermine its religious mission. Employees must agree and understand that their services are a necessary part of The Army's religious purposes and their work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army's religious purposes.

At-Will:

Any employment relationship with this organization is of an "at-will" nature, which means that an Employee may resign at any time and the Employer may discharge an Employee at any time with or without cause. It is further understood that this "at will" employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.