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Location: Remote Position
Pay Range: $67,953.60 - $133,390.40
Position Summary
Responsible for Procurement for AON and works expressly within logistics, planning and purchasing to ensure the consistency, cost-effectiveness, efficiency and adequacy of the procurement process at AON. The Manger, Procurement reports to the CPP and is responsible for all projects, processes, supervising teams of subordinate staff. Supports the financial goals of the company by being fiscally responsible in all areas, including staffing, purchasing, and inventory management. Provides guidance to the clinics and Procurement staff on projects. Manage all procurement tasks related to new clinic set ups, clinic relocations and build outs. Responsible for all clinic & department training as it pertains to Procurement processes.
Key Performance Areas
KPA 1 - Leadership Responsible for supporting the CPP in leading & directing the Procurement Team to achieve consistently high levels of performance; to meet operational & support key performance indicators.
Provides oversight of team daily tasks and work Responsible for team performance, attendance, and other employee relations matters Update all existing SOPs and other processes, contact lists and reference tools for department Write New SOPs and JBIs as required to accommodate changes in staffing or procedures. Work with accounting department to ensure invoices are approved on time for payment Supervise the new supply requests are not unwarranted and cost effective. Provides mentoring and training Run weekly drug reports for manufactures and tracking Manage and coordinate daily ticket escalation and response Assist Procurement Sr. Analyst on drug shortages for special ordering processes. Provides leadership in the areas of problem resolution, team development and personal development for AON Procurement staff. Assesses value through usage and financial metrics (among others) to assist in meeting strategic plan goals Develops leadership skills and provides leadership development opportunities ensuring the team is aligned with organizational goals. Develop, justify, lead and manage procurement teams and services to ensure excellent patient care. Provides guidance and coordinates with the appropriate AON leadership and areas of business to ensure financial best practices and positive audit outcomes. Owns a portfolio of strategic projects, managing multiple concurrent tasks with internal resources and vendors. Ensure timely rollouts of new programs and vendors affecting AON clinics for ordering of supplies/drugs
KPA 2 -Oversight of day to day Operations
Initiates, schedules, directs and controls day-to-day operations of the Procurement Department. Coordinates with Supervisor in establishing quality controls. Assures that professional competence of staff is maintained through education and coordination with senior staff. Plans for both short and long-range goals of the department in concert with the whole organizational plan. Keeps CPP promptly and fully informed of the Procurement Department's progress and any problems or unusual matters of significance, taking prompt corrective action where necessary or suggesting alternative courses of action that may be taken. Oversees projects held or delegated to Project Specialist to ensure compliance. Oversees daily activities of Supervisor and department to maximize scheduling and real-time utilization of resources.
KPA 3 - Procurement Inventory Management Responsible for the implementation of the Procurements business processes including support of AON financial planning, forecasting & financial analysis activities.
Oversees management of inventory from large pharmaceutical buy-ins and makes recommendations as to when to make large purchases. Manages purchasing, contract administration, and inventory control processes. Leads protocol to ensure drug shortage and recalls have minimal impact to clinics and pharmacies. Work closely with business office on new drugs to assure payment of product from insurance companies. Supports the Pharmacy Division regarding PAR levels in the Nucleus drug cabinets, conducting periodic inventory counts to audit Nucleus machines. Acts as a liaison to the GPOs (Group purchasing organization) and specialty distributors reviewing scorecards, attending conferences and meeting with representatives as necessary to ensure all requirements are met. Initiates and follows through to completion any GPO or distributor information required for adding or removing providers or offices to our network. Completes any required manufacturer declarations. Compiles and asses analytical research on how to improve inventory in turn performance. Assists the Chief Procurement Officer with pharmaceutical contracts. Manage and follow up on all procurement activities associated with new clinics, construction and remodeling of clinics. Work with all levels of the organization to ensure completion is timely and accurate.
KPA 4 - Vendor Relations Leads the buyer-supplier relationships to achieve a mutually beneficial goal and establish trust.
Negotiates with vendors for goods and services, negotiating the best possible price and service to establish credit and set payment terms. Meets with vendors to review contracts and market share requirements. Develops new supply sources when existing vendors are no longer meeting Company requirements. Initiates and follows through to completion any vendor agreements for the network. Works at the direction of the CPP with legal and finance departments to supply necessary information. Leads communication with vendors and suppliers to handle queries, make agreements and improve the purchasing process. Leads the Supervisor and Buyer team to ensure drug and supply orders are completed timely and accurately.
KPA 5 - Compliance Provides leadership in assuring Standard Operating Procedures of Procurement are following state & regulatory agencies.
Oversight of the development and maintenance of policies, procedures and processes that promote safe, efficient and cost-effective medication use ensuring that receiving/distribution complies with all relevant federal, state, and departmental guidelines. Comply with all Federal and State laws and regulations pertaining to patient care, patients' rights, safety, billing, and collections. Adhere to all Company and departmental policies and procedures, including IT policies and procedures and Disaster Recovery Plan.
Position Qualifications/Requirements
Education Bachelor's Degree in Business or other related field. Certifications/Licenses
Previous Experience
3 years of supervisory/management experience required Prior Project Management experience required 3 years in a health care environment preferably in Oncology 3 years experience with sourcing and procurement and building a vendor program required Must have a thorough working knowledge of purchasing and inventory control policies, processes and procedures. Possess demonstrated knowledge and ability to negotiate best vendor terms, pricing and delivery based on specific budget and schedule requirements.
Core Capabilities
Analysis & Critical Thinking: Critical thinking skills including solid problem solving, analysis, decision-making, planning, time management and organizational skills. Must be detailed oriented with the ability to exercise independent judgment. Interpersonal Effectiveness: Developed interpersonal skills, emotional intelligence, diplomacy, tact, conflict management, delegation skills, and diversity awareness. Ability to work effectively with sensitive and confidential material and sometimes emotionally charged matters. Communication Skills: Good command of the English language. Second language is an asset but not required. Effective communication skills (oral, written, presentation), is an active listener, and effectively provides balanced feedback. Customer Service & Organizational Awareness: Strong customer focus. Ability to build an engaging culture of quality, performance effectiveness and operational excellence through best practices, strong business and political acumen, collaboration and partnerships, as well as a positive employee, physician and community relations. Self-Management: Effectively manages own time, conflicting priorities, self, stress, and professional development. Self-motivated and self-starter with ability work independently with limited supervision. Ability to work remotely effectively as required. Must be able to work effectively in a fast-paced, multi-site environment with demonstrated ability to juggle competing priorities and demands from a variety of stakeholders and sites. Leadership and Mentoring: Effectively lead and facilitate group discussions, coach, mentor, motivate, and engage others to align to a common goal. Ability to effectively lead projects from inception through implementation and assessment. Human Resources Management: Effectively hire, coach and support staff develop, as applicable, as well as manage resources, performance and employee relations, and supervise within established policies, procedures and legislation.
Computer Skills Proficiency in MS Office Word, Excel, Power Point, and Outlook required. Travel: Less than 25% Standard Core Workdays/Hours: Monday to Friday 8:00 AM - 5:00 PM. #AONA
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American Oncology Management Company
$67,953.60 - $133,390.40
May 12, 2025