Administrative Assistant

What will you do?

• Answering telephone, taking messages and answering routine questions.

• Maintaining vacation schedule and master schedule of whereabouts for staff.

• Maintaining master copie

  The primary focus of position is to assist the team on various administrative tasks:

• Distribute mail and coordinate courier service as needed.

• Answer and screen telephone calls in a courteous and professional manner.

• Make domestic and international travel arrangements and handle changes as needed.

• Coordinate meeting arrangements (setting up conference calls, scheduling meeting rooms, arranging reservations, catering, etc.).

• Manage multiple calendars.

• Request Compliance pre-approval in MCO for client entertainment and gifts, follow-up as needed

• Request Pre-Approval for Sponsorships and Donations following current policy and procedures

• Prepare, track and manage expense reports via expense reporting system - this is a high priority.

• Act as backup to other department staff members as needed.

• Perform duties related to deal transactions in the MF Portal- Advisory and Underwritings (Negotiated/Competitive)

• Assist with Competitive bids, as needed.

• Review and comply with MF Policies and Procedures as well as Firm Policies applicable to your business activities.

• Escalate operational risk loss events, control deficiencies and risks that you identify to your line manager and the relevant risk and control functionspromptly.

• Complete RBC Learning tasks in advance of deadlines.

• Responsible for the preparation of closed deal files for team in MF Portal.

• Assist with document production as needed.

• Other tasks as delegated/assigned.

• s of organizational policy and procedure manuals and keeping them up-to-date.

• Typing and distributing memos, meeting minutes and presentations for staff.

What do you need to succeed?

Job Skills

Additional Job Details

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.