Executive Administrative Assistant to the Vice President, Workplace Services & Real Estate

Job Type:

Executive Administrative Assistant to the Vice President, Workplace Services & Real Estate

Position Description

An exceptional opportunity exists to provide high-level executive administrative support to the Vice President, Workplace Services & Real Estate in RAND's Santa Monica office. This position requires discretion and professional demeanor, strong organizational skills, capacity to work both independently and directly with the office of the Vice President, Workplace Services & Real Estate and its stakeholders both inside and outside of RAND, the ability to handle multiple tasks within time constraints, and good judgment in prioritizing a wide range of support responsibilities. In addition, an important component of this position requires working closely with the other corporate officers and their assistants in handling a variety of material and subject matter of a sensitive and confidential nature as well as general and functional administrative responsibilities. Other responsibilities of this position will include, but are not limited to, scheduling, planning and supporting meetings, events, and travel for the Vice President, Workplace Services & Real Estate. Corporate duties may also include providing assistance with corporate-related functions as well as being available to provide general back-up, as needed. Functional duties for Facilities Planning include the administration of the Occupancy Management (OM) information and FS Services data, development of procedures for the use of the data as well as other related applications and tools, assures data accuracy and timeliness of the Occupancy Management (OM) information, and FS Services data, application upgrade projects as well as projects involving the re-design of new reporting tools.

Qualifications

The successful candidate will be a self-starterwith the ability to work independently, exhibit good judgment and possess the ability to multitask and prioritize with minimal direction. The position requires a minimumof six-years of high-level executive administrative experience and demonstrated exceptional organizational, communication and interpersonal skills. A strong sense of discretion is required in dealing with sensitive and confidential issues. Attention to detail and accuracy is essential. It is also essential that the individual be a team player and be able to demonstrate tact, courtesy and judgment in working with all levels of individuals within and outside of RAND. Must possess advanced computer skills in Word, PowerPoint, Excel and Outlook to produce a variety of high quality documents in a timely, error-free fashion. Knowledge of facilities planning processes and tools preferred.

Experience: 6 years of high-level administrative assistance type experience; a BA/BS degree may be substituted for 2 years of experience.

Education: BA/BS preferred or equivalent experience; High School Diploma or GED required

Clearance

US Citizenship is required to obtain a Security Clearance.

Location

Santa Monica, CA; Pittsburgh, PA; Washington DC.

Salary range: $75,700- $112,400

RAND considers a variety of factors when formulating an offer, including but not limited to, the specific role and associated responsibilities; a candidate's work experience, education/training, skills, expertise; and internal equity.This position is overtime eligible. RAND provides strong benefits including health insurance coverage, life and disability insurance, savings plan, paid time-off and more.

Equal Opportunity Employer