Legal Office Administrator 1, OGC

The Office of Chief Counsel (OCC) within the Pennsylvania Department of Transportation (PennDOT) is on the lookout for a dedicated and organized individual to provide essential administrative and operational support. In this role, you will be responsible for executing advanced clerical tasks that are crucial for maintaining the smooth and effective functioning of the office. If you thrive in a collaborative environment and possess a keen eye for detail, this position could be an excellent fit for you. Join our team and contribute to the vital work we do in ensuring efficient transportation services across the state.

As a Legal Office Administrator 1, you will play a crucial role in providing both administrative and legal support to the Transactions Division of the Pennsylvania Department of Transportation's Office of Chief Counsel (PennDOT OCC). Your responsibilities will encompass coordinating the legal review process for contracts, managing various databases, and preparing memos and other forms of correspondence essential to the division's operations. In this position, you will have the chance to independently address a range of matters with varying degrees of complexity, which will involve interpreting and applying the Commonwealth's contracting policies and guidelines. Additionally, you will be expected to identify and recommend improvements to the contracting processes. The ideal candidate for this role will possess experience in preparing and proofreading contracts, drafting legal correspondence, or have other relevant professional legal experience that demonstrates a strong understanding of legal documentation and procedures.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 3 days per week, upon successful completion of the required training period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of varied office management or staff work within a public or private legal office.

Additional Requirements:

• You must possess good interpersonal skills, including active listening, communication, collaboration, and problem-solving.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.