Senior Executive Assistant to CEO & CFO

Where you will work

Clearwater Paper is a premier independent supplier of paperboard packaging products to North American converters. Headquartered in Spokane, Washington, our team produces high-quality paperboard that provides sustainable packaging solutions for consumer goods and food service applications.

Our business thrives on the foundation of our talented team members. Embodying our core values of commitment, collaboration, communication, courage, and character, we foster an environment where every person is safe, respected, and valued. Through community giving, a matching gift program, employee volunteerism, and more, we support the communities where we live and work. For additional information, please visit our website at www.clearwaterpaper.com.

What you will do

The Senior Executive Assistant develops, manages and executes schedules, venues and deliverables to enable the CEO and CFO to meet business objectives. The position requires a high level of confidentiality, business curiosity, proactive problem solving and detail-orientation to successful manager both the CEO and CFO office. Must have excellent communication, collaboration and prioritization skills, coupled with a proactive result driven approach.

Executive Management

• Manage the CEO and CFO's schedules including calendarization and travel
• Manage cadence, agendas and logistics for all meeting venues as needed
• Leads coordination of internal resources to ensure executives and Senior Leadership team meet deliverables and deadlines to achieve business objectives
• Prepare correspondence, presentations, and reports as needed
• Serve as the liaison between for CEO and CFO internally, with Board members, investors and other external stakeholders
• Support the Chairman of the Board as needed
• Lead and manage special projects as needed
• Exercise independent judgement to support CEO, CFO and SLT to organize and manage priorities to ensure effective business operations

General Administration

• Prepare expense reports, manage POs, and assist in tracking departmental budgets
• Maintain accurate financial records, ensuring data integrity and compliance with company standards
• Provide general administrative support to the corporate team office & finance team
• Act as backup for corporate office manager as needed
• Proven experience managing senior-level executives office responsibilities (CEO, CFO, or similar roles) preferred or equivalent experience
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint), and other online data management tools
• Excellent organizational skills, with the ability to manage multiple priorities and deadlines
• High level of professionalism, confidentiality, flexibility and discretion
• Strong written and verbal communication skills
• Strong presentation skills and ability to utilize virtual meeting platforms (e.g. MS Teams or Zoom)
• A proactive, solution-oriented mindset with a keen eye for detail
• Ability to work independently and collaborate effectively in a team-oriented environment

What you will need

• 5 years of C-Suite executive level support, preferred or equivalent experience
• Bachelor's Degree preferred or equivalent work experience
• 3+ years demonstrated deadline management and organizational expertise
• Project management experience, preferred
• Ability to understand and interpret business priorities to make good decisions
• Highly adept performing at a fast pace communicating and collaborating across multiple stakeholders
• Strong written and verbal communications skills
• Confident and proficient in navigating in an automated environment with proficiency in MS Office Suite and other online data applications
• On premises 5 days a week
• Multiple hours working in an office environment, sitting/standing with computer work
• Expanded hours inclusive of possible weekends and evenings as needed
• Primary workspace Spokane office
• Travel up to 10% or as needed

Total Rewards Detail

We prioritize an exceptional workplace experience, offering a comprehensive total reward package. This position is eligible for our Incentive Plan. Compensation ranges are estimates based on market data. Actual offers account for internal equity and the candidate's job-related knowledge, skills, education, and experience. Benefits, including medical, dental, vision, and more, generally begin after 30 days. Our paid time off includes vacation days, personal days, and company holidays. For more on our compensation philosophy, please contact our Talent Acquisition Team at Talent.Acquisition@clearwaterpaper.com.

Clearwater Paper does not offer sponsorship for employment-based visa status (including, but not limited to, H-1B visa status and other employment-based nonimmigrant visas) for this position. Accordingly, all applicants must be currently authorized to work in the United States on a full-time basis and will not require Clearwater Paper's sponsorship to continue to work legally in the United States.

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