Position Details
Position Information
| Recruitment/Posting Title |
Program Coordinator |
| Job Category |
Staff & Executive - Administrative & Support |
| Department |
RWJ-Psychiatry-IMHS-ZM1604 |
| Overview |
New Jersey's academic health center, Rutgers Biomedical and Health Sciences (
RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide,
RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. |
| Posting Summary |
Rutgers, The State University of New Jersey, is seeking a Program Coordinator for the department of Psychiatry at the Robert Wood Johnson Medical School.
Under direction, supports the development, implementation, administration and monitoring of research, training, and recruitment programs within the Center for Psychiatric Health and Genomics. Provides high-level coordination across research operations, student engagement, regulatory compliance, and administrative functions, supporting the Project Director, Principal Investigator, faculty, research teams, and other professional staff.
Among the key duties of this position are the following:
- Prepares comprehensive reports, presentations and official correspondence. Responds to inquiries as directed and distributes informational materials according to University policy and practice.
- Coordinates all aspects of IRB submissions and modifications for CPHG research projects. Maintains regulatory documentation, tracks renewal deadlines, and assists in onboarding new staff and student interns to ensure completion of CITI training, HIPAA compliance, and study-specific protocol orientation.
- Supports undergraduate and medical student research engagement, including coordinating onboarding, shadowing schedules, and assigning tasks in alignment with IRB guidelines. Tracks student learning objectives and provides administrative support for credit-based research experiences such as the Honors Program and summer internships.
- Assists with manuscript development by formatting, managing journal submission logistics, and maintaining a centralized spreadsheet tracking journals, their submission requirements, and relevant deadlines.
- Ensures efficient staffing and contributes to the recruitment, retention, motivation and development of staff at all levels.
|
| FLSA |
Exempt |
| Grade |
23S |
| Salary Details |
|
| Minimum Salary |
64244.00 |
| Mid Range Salary |
76976.00 |
| Maximum Salary |
91311.00 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits
- Life insurance coverage
- Employee discounts programs
For detailed information on benefits and eligibility, please visit:
http://uhr.rutgers.edu/benefits/benefits-overview. |
| Position Status |
Full Time |
| Working Hours (per week) |
|
| Standard Hours |
37.50 |
| Daily Work Shift |
|
| Work Arrangement |
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. |
| Union Description |
HPAE 5094 |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Bachelor's Degree in Finance ,Business Administration, Public health, Health Administration, or a related discipline, plus three (3) years of progressively more responsible professional experience in a business office, healthcare, university or government agency setting required.
- Equivalent experience, education and/or training may be substituted for the education requirements.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
|
| Preferred Qualifications |
- Experience in research coordination, IRB compliance, or program administration in an academic or research setting.
|
| Equipment Utilized |
|
| Physical Demands and Work Environment |
- Physical Demands: Standing, sitting, walking, talking, hearing, and driving. No special vision requirements. Must be able to lift or exert up to 25 pounds.
- Work Environment: Office environment. Moderate noise.
|
| Special Conditions |
|
Posting Details
| Posting Number |
25ST1258 |
| Posting Open Date |
|
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers Biomedical and Health Sciences (RBHS) |
| Home Location Campus |
Downtown New Brunswick |
| City |
New Brunswick |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
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Jun 07, 2025