Third-Party Billing Specialist

Job Summary:

The Bursar's Office of CU Denver | Anschutz Medical Campus supports the academic and administrative mission of the institution and is responsible for ensuring the effective and accurate administration of all student accounts receivable and student payments. The Bursar's Office is also responsible for processing departmental cash receipts and oversight of all federal and institutional loans including related reporting and collection activities.

We are looking for someone with...

• positive energy, motivation, vision, and a desire for continuous learning
• a strategic mind-set and is forward-thinking.
• a belief that strong relationships are key to success.
• a can-do attitude
• a focus on providing solutions based on the requirements and necessary outcomes of those whom we serve.

This position will administer billing for the Bursar Office third party contracts by overseeing new and existing sponsored program agreements to determine billing requirements for entry into the PeopleSoft student accounts. This position also ensures that sponsorships received are properly applied by reconciling the accounts receivable and sponsor programs. The successful candidate will complete monthly and quarterly billing of contracts, send invoices to sponsors, prepare accounts receivable aging reports, and analyze inconsistencies, conduct the reconciliation of accounts receivable to the general ledger, and complete follow-up on past due accounts.

Key Responsibilities:

Finance & Accounting - 55%:

• Provides analysis, technical expertise, problem identification and resolution related to third-party assignment and billing on the integrated student information system database.
• Analyze, identify problems, maintain third-party contracts, and agreements, request to set up sponsorship, and help students or departments with questions. This shall be maintained on shared files and systems within the Bursar Office.
• Maintain and oversee all sponsors that are not military including but not limited to payment reconciliation, maintenance of student accounts within CU-SIS to reflect estimated payments, and research any payment issues that do not meet the estimated credit placed on student accounts.
• This position will complete the review and analysis of sponsors for billing, credit balances/refund processing, past dues, and reversal of conditional credit.
• This position will administer and reconcile student and sponsor accounts to make collection decisions regarding all domestic and international third-party accounts for the current term (non-Military).
• Position must maintain relationships with sponsors to meet the changing needs of sponsors and to facilitate collection of outstanding debts every 30 days.

Third-Party Contract Administration and Compliance - 40%

• Prepare monthly third-party tracking files for each term, including but not limited to past due accounts and credit balances, and maintain files in the designated MS Teams for areas such as AmeriCorps and concurrent enrollment.
• This position will administer agreements, billing, and authorization for the Bursar Office third-party contracts by overseeing new and existing sponsored program agreements to determine technical requirements for entry into the PeopleSoft student accounts as well as the OnBase tracking system.
• This position will collaborate with internal departments, such as the Office of International Affairs, and any office seeking to establish a third-party arrangement. This position will ensure that certified/eligible students are assigned estimated payments accurately and are notified of any outstanding debts.
• This position will prepare third-party contracts each term by notifying sponsors and students of the process and submitting documentation, as necessary. This includes follow-up, reminders, emails, calls, and processing documents in OnBase.

Work Location:

This role is eligible for a hybrid schedule of 2 days per week on campus and as needed for in-person meetings. This position is not eligible for 100% remote work. Location is at the CU Denver Campus.

Why Join Us:

This exciting opportunity gives you the chance to:

• Participate in professional development opportunities to grow your career.
• Build relationships with other departmental staff, focused on understanding needs along with opportunities for improving processes.
• Partner with other financial staff in developing key financial performance tools and share them with departmental stakeholders.
• Participate in a complex organization involving sponsored research, instruction, clinical functions.
• Become part of a department where inclusiveness and culture are valued.

We are looking for someone with...

• positive energy, motivation, vision, and a desire for continuous learning,
• a strategic mind-set and forward-thinking,
• a belief that strong relationships are key to success,
• a can-do attitude,
• a focus on providing solutions based on the requirements and necessary outcomes of those whom we serve.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off - vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems.

Substitution: A combination of education and related technical/professional experience may be substituted for the bachelor's degree on a year for year basis.

• At least 1 year of professional experience to include accounting, bookkeeping, budget management, student financial services/bursar, student accounts, financial aid, or other related financial experience.

Applicants must meet minimum qualifications at time of hire.

Preferred Qualifications:

• Prior experience at a higher education institution or State of Colorado Agency.
• Detailed working knowledge of the University of Colorado's Accounting System

Knowledge, Skills, and Abilities

• Ability to communicate effectively, both in writing and orally
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding interpersonal customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Ability to follow standard written procedures to perform job duties.
• Problem-solving and analytical skills in financial reconciliations.
• Ability to prioritize tasks to meet deadlines.
• Able to work independently and identify patterns in financial data. Keep management informed of items where administrative policy may need to be modified or implemented to provide adequate controls, to assure compliance with audit standards.
• Able to use standard query tools in a data warehouse environment to support reconciliation activities as well as to provide ad-hoc reports required by management.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

Questions should be directed to: Sara Kenney, sara.kenney@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by 06/11/25. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range for this position has been established as:

Intermediate Level: $50,000 - $59,591

The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program .