SECRETARY I (2025-2026) (Initial Application w/Testing)

BASIC FUNCTION:

The selected candidate performs assigned secretarial and clerical duties necessary for the efficient operation of a Milwaukee Public School or Central Office Department.

PAY RATE: $29,606 to start (10-month)

$32,567 to start (11-month)

$37,185 to start (12-month)

Applications for the following position are being accepted by the Office of Human Resources by 11:59 PM CST on Wednesday 25, 2025. A current resume must be attached to the completed application (if you are unable to electronically attach this document, you must notify human resources that you are sending hard copies which must be received on or before the deadline date listed above). Caution: When attaching documents to the application, be sure the documents are legible. If the documents cannot be read, your application may be disqualified from consideration. Appointment is subject to a criminal background check, a drug/alcohol test and credential verification. No applications will be accepted after the deadline date and time.

Applications for the following position are being accepted by the Office of Human Resources by 11:59 PM CST by Wednesday June 25, 2025. A current resume must be attached to the completed application (if you are unable to electronically attach this document, you must notify human resources that you are sending hard copies which must be received on or before the deadline date listed above). Caution: When attaching documents to the application, be sure the documents are legible. If the documents cannot be read, your application may be disqualified from consideration. Appointment is subject to a criminal background check, a drug/alcohol test and credential verification. No applications will be accepted after the deadline date and time.

THE SELECTION PROCESS: will be job related and will consist of one or more of the following: education and experience evaluation; written, oral or performance tests; or other assessment methods. The Office of Human Resources reserves the right to call only the most qualified candidates to oral and performance examinations. Oral examinations may include written exercises. Selection process component weights will be determined by further analysis of the job.

*If you are a military veteran or if your spouse is a military veteran, please also attach a copy of your DD214 form.

For further information call Lynise Thompson, Interim Talent Management Office of Human Resources at (414) 475-8224 or email at thompsl@milwaukee.k12.wi.us.

• A High school diploma or a GED is required
• Additional education or advanced secretarial training is desire
• Two years of previous clerical experience with PC skills
• Experience in a high volume work environment is desired
• Candidates interested in part-time opportunities are encouraged to apply

MAJOR DUTIES AND RESPONSIBILITIES:

• Performs secretarial and clerical duties for the principal and/or other administrative staff, to include mail distribution, site email maintenance, word processing tasks, maintaining schedules and calendars and general data entry and data maintenance in MPS databases, to include student records, employee professional development and others.
• Tracks attendance of students, sends notifications to parents for delinquency and addresses other attendance issues as directed; coordinates with the School Social Worker.
• Enrolls, transfers and processes withdrawals of students according to Board policies, ensuring all records are all updated.
• Receives messages and communicates via telephone and in person with parents, the public, students and other school personnel. Provides excellent service in a high volume environment.
• Establishes and maintains appropriate records and files to include CUM folders, emergency access cards and attendance excuses and records.
• Assists in maintaining school cost center budgets related to ordering, receiving and distribution of materials and supplies. Ensures adequate funds are available and reconciles accounts as necessary.
• Coordinates transportation and addresses various issues for students who are bussed.
• Assists with tracking hours for payroll purposes.
• Operates office machines and equipment necessary for efficient operation of the school office.
• Assists students with minor health concerns; bandages, ice bags and medication administration. Contacts parents as necessary.
• Actively supports the MPS Strategic Plan.
• Performs other duties as assigned.

The Milwaukee Public Schools does not discriminate in its programs, activities, facilities, employment, or educational opportunities on the basis of a person's sex, race, age, religion, color, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation, or disability. Reasonable accommodations requested by qualified individuals with disabilities will be made in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

In accordance with Wisconsin Statutes, every applicant for a position with Milwaukee Public Schools will be subject to the open records law. Any applicant not wishing to have his/her identity released, must submit a written statement to that effect to the Office of Human Resources. The identities of all "final candidates" may be released. Milwaukee Public Schools reserves the right to interview the best qualified candidates.